Customize your appointment availability

Before you start

• Appointment schedules are a premium feature available to Google Workspace Individual subscribers.
• If you use a work or school Google Calendar account, use either appointment slots or appointment schedules.
• Business Starter accounts don’t have access to appointment schedules. 
• To set up appointment schedules, you must use a computer.

Set appointment schedule start & end dates

Important: You can only set start and end dates for recurring appointment schedules. Learn how to set a recurring appointment schedule.

You can choose the dates you want your appointment schedule to start and end.

1. On a computer, open Google Calendar.
2. Click an existing appointment schedule Edit .
   • Or, you can set the start and end date when you create the appointment schedule. Learn how to set up an appointment schedule.
3. Click Scheduling window Start and end dates.
4. Choose the dates you want your appointment schedule to start and end.
5. Click Done.
6. To save the updated schedule, click Next Save.

Change a date’s availability

You can choose specific dates where you’re more or less available than usual.

1. On a computer, open Google Calendar.
2. Click an existing appointment schedule Edit .
   • Or, you can change a date’s availability when you create the appointment schedule. Learn how to set up an appointment schedule.
3. Under “Adjusted availability,” click Change a date’s availability.
4. Choose the date you want to adjust.
5. Change the time range to show the times you’re available.
   • If you’re not available that date at all, click Unavailable all day .
   • To add more than one available time range, click Add a time .
   • To remove a date exception, next to the date and time, click Remove .
6. To save the updated schedule, click Next Save.

Tip: You can adjust availability for dates that are outside of a recurring schedule with start and end dates.

Add buffer time between appointments

To avoid back-to-back appointments, you can turn on and adjust buffer time.

1. On a computer, open Google Calendar.
2. Click an existing appointment schedule Edit .
   • Or, you can schedule buffer time when you create the appointment schedule. Learn how to set up an appointment schedule.
3. Click Booked appointment settings .
4. Under “Buffer time,” check the box.
5. Choose the amount of buffer time you want to schedule between appointments.
6. To save the updated schedule, click Next Save.

Set your maximum number of appointments

You can choose the maximum number of appointments on your schedule per day.

1. On a computer, open Google Calendar.
2. Click an existing appointment schedule Edit .
   • Or, you can set your maximum number of daily appointments when you create the appointment schedule. Learn how to set up an appointment schedule.
3. Click Booked appointment settings .
4. Under “Maximum bookings per day,” check the box.
5. Enter the maximum number of appointments you want on your schedule per day.
6. To save the updated schedule, click click Next Save.

Check your availability across calendars

To prevent double bookings, Calendar can check your availability across multiple calendars (including your primary calendar and any calendars that you own, manage, or are subscribed to). When you set up or change an appointment schedule, you can select which calendars should be reviewed for conflicts.

You can check your availability from secondary calendars, such as:

• Calendars you own or have edit and manage permissions to. Learn more about access permissions.
• Subscribed calendars. Learn how to subscribe to a calendar.

Tips:

• If you RSVP “Yes” or “Maybe” to an event in your primary calendar or have any busy event on a selected secondary calendar, that block of time won’t appear as open on your booking page.
• Your primary calendar can’t be deselected for availability checks.

To choose your secondary calendars:

1. On a computer, open Google Calendar.
2. Click an existing appointment schedule Edit .
   • Or, you can check your availability across calendars when you create the appointment schedule. Learn how to set up an appointment schedule.
3. Next to “Calendars checked for availability,” click the Down arrow .
4. Under “More calendars,” select the calendars you’d like to check for conflicts to your appointment schedules. Click an existing appointment schedule Edit .
   • To view all your calendars, click Show all calendars.
5. Your calendar shows a preview of your selected calendars so you can check the impact to your appointment schedule.

Related resources

• How to set up an appointment schedule
• Customize your appointment booking page
• How to delete available appointments and cancel booked appointments