Set up guardian email summaries

This page is for teachers.

You can only add guardians for students using Classroom with a G Suite account. For details, see About Classroom user accounts.

If your school administrator has turned on guardian email summaries, you can choose which classes to include in those summaries. When you include a class, guardians can receive automatic regular emails about their students in that class. 

Before you can invite, remove, or email guardians: 

  • You must use Classroom on a web browser or the Android app.
  • Your administrator must verify that you're a teacher.
  • Your administrator must give you permission to manage guardian email summaries.

Turn on guardian email summaries for your class

  1. Tap Classroom Classroom.

  2. Tap the class and then Settings Settings.
    Note: You can only access Settings from the class stream.
  3. If guardian summaries aren’t turned on, at Class guardian summaries, tap Turn on Turn on and then Add class.
  4. (Optional) To turn off guardian summaries, tap Turn off Turn off.
  5. Tap Done.
Invite a guardian

Your school administrator chooses who—verified teachers or administrators—has permission to invite and remove guardians. Only one person needs to invite the guardian. When a guardian accepts the invitation, the guardian’s email is linked to the student in all of their classes. All verified teachers and administrators can see the student’s guardian.

If you can’t invite or remove a guardian, contact your administrator for help.

  1. Tap Classroom Classroom.

  2. Tap the class and then People People.

    Tap People

  3. Tap the student’s name.
  4. At the top, tap More More and then Invite guardians.

    Tap Invite guardians

  5. Enter the guardian's email address.

    An autocomplete list might appear.

  6. Tap the name or tap Add recipient.
  7. (Optional) To invite another guardian, enter another address.
  8. Enter your message and tap Send.
Remove a guardian

Warning: This action removes the guardian from all of the student’s classes at your school, not just the classes you teach.

  1. Tap Classroom Classroom.
  2. Tap the class and then People People.

    Tap People

  3. Tap the student’s name.
  4. At the top, tap More More and then Remove guardians.
    • If you only remove one guardian, tap Remove.
    • If a student has multiple guardians, select the correct email addresses and tap Remove.

When you remove a guardian, you, the removed guardian, and the student receives a confirmation email.

Email guardians
  1. Tap Classroom Classroom.
  2. Tap the class and then People People.

    Tap People

  3. At the student’s name, tap More More and then Email guardians.

    An email window opens with the email addresses populated in the To field.  

  4. Enter your message and tap Post Post.
  5. (Optional) To email all guardians, at the top, tap More More and then Email all guardians.
  6. Enter your message and tap Post Post.
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