Setting up distance learning? Learn how

Configure class settings

This article is for Google Workspace administrators

To let your users join another domain’s classes, or to let users from other domains join your classes, you need to change class membership settings in your Google Admin console.

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Set class membership

Can my users join classes created by other user account types? 
If your organization's admin and account type allows it, you might be able to join classes created by users with different account types.
If a user accesses Classroom with: And the primary teacher accesses Classroom with: Can the user join the class?
  • Google Workspace for Education
  • Workspace for Nonprofits
  • Google Workspace for Education
  • Workspace for Nonprofits
Yes, if class settings in both organizations allow it.
  • Workspace Starter
  • Business Standard
  • Business Plus
  • Enterprise
  • Google Workspace Starter
  • Business Standard
  • Business Plus
  • Enterprise
Yes, if class settings in both organizations allow it.
  • Google Workspace for Education
  • Workspace for Nonprofits
  • Google Workspace Starter
  • Business Standard
  • Business Plus
  • Enterprise
  • A personal Google Account
No
  • Workspace Basic
  • Business Standard
  • Business Plus
  • Enterprise
  • Google Workspace for Education
  • Workspace for Nonprofits
  • A personal Google Account

No

Personal Google Account
  • Google Workspace for Education
  • Workspace Starter
  • Business Standard
  • Business Plus
  • Enterprise
Yes, if the Google Workspace organization allows it.
Personal Google Account Personal Google Account Yes
 

For more information, go to Control user access to Classroom

Control who can join your classes

Allowing users to join classes from other domains allows file sharing to your domain.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Apps.
  3. Choose an option. If your account is:
    • Google Workspace for Education or Workspace for Nonprofits—Click Google Workspaceand thenClassroom.
    • Workspace Basic, Business, or Google Workspace for Education Plus—Click Additional Google Servicesand thenClassroom.
  4. Click Class settingsand thenAbout class membership.
  5. Under Who can join classes in your domain, choose an option:
    • Users in your domain only—Only users in your domain can join classes in your domain.
    • Users in allowlisted domains—Users from domains on your allowlist can join classes in your domain. Google Workspace administrators from those domains must add your domain to their allowlist.
    • Any Google Workspace user—Any Google Workspace user who has access to Classroom can join classes in your domain.
    • Any user—Any Google Workspace user who has access to Classroom or personal Google Account user can join classes in your domain.
  6. Click Save.
Control which classes users in your domain can join
Allowing your users to join classes in other domains allows file sharing out of your domain.
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Apps.
  3. Choose an option. If your account is:
    • Google Workspace for Education or Workspace for Nonprofits—Click Google Workspaceand thenClassroom.
    • Workspace Basic, Business, or Google Workspace for Education Plus—Click Additional Google Servicesand thenClassroom.
  4. Click Class settingsand thenAbout class membership.
  5. Under Which classes can users in your domain join, choose an option:
    • Classes in your domain only—Your domain’s users can only join classes in your domain.
    • Classes in allowlisted domains—Your domain's users can join classes in a domain on your allowlist.
    • Any Google Workspace class—Your domain's users can join classes in any Google Workspace domain.
  6. Click Save.

Use an allowlist for trusted domains 

When you put a domain on an allowlist, your users can join classes in that domain and their users can join your classes. Subdomains and domain aliases aren’t included when you put a domain on your allowlist. You can only add a Google Workspace domain to your allowlist.

For the allowlist to work properly with Classroom, the Google Workspace administrators for both domains need to make changes in their Google Admin consoles. Next, they must configure Google Drive settings to allow file sharing between the domains. Learn more about how to add domains to your allowlist.

Add a domain to your allowlist
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Apps.
  3. Choose an option. If your account is:
    • Google Workspace for Education or Workspace for Nonprofits—Click Google Workspaceand thenClassroom.
    • Workspace Basic, Business, or Google Workspace for Education Plus—Click Additional Google Servicesand thenClassroom.
  4. Click Class settings.
  5. Next to View configured allowlisted domains, click Editand thenAdd new.
  6. Enter the full address of the domain and click Add Domain To Allowlist.
    Note: Changes can take up to 24 hours to take effect. 
Remove a domain from your allowlist
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Apps.
  3. Choose an option. If your account is:
    • Google Workspace for Education or Workspace for Nonprofits—Click Google Workspaceand thenClassroom.
    • Workspace Basic, Business, or Google Workspace for Education Plus—Click Additional Google Servicesand thenClassroom.
  4. Click Class settings.
  5. Next to View configured allowlisted domains, click Edit.
  6. Next to the name of the domain, click Removeand thenRemove from Allowlist.

Grant file sharing access for domains on your allowlist

For users in external domains to join classes in your domain and turn in assignments, you must change Drive settings to allow file sharing outside of your organization. Letting your users join classes from other domains allows sharing of files to your domain.

If you change the Drive settings after users join classes, you might prevent users from completing tasks. For example, a student might be unable to turn in an assignment or a teacher might be unable to return work to a student.

To set sharing permissions:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenGoogle Workspaceand thenDrive and Docs.
  3. Click Sharing settingsand thenSharing options.
  4. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  5. Under Sharing outside of organization, select Allowlisted Domains.
    Note: This is the minimum level of sharing required. You can also choose more permissions. For details, go to Set file sharing permissions.
  6. (Optional) Check the For files owned by users in organization, warn when sharing with users in allowlisted domains box.
  7. (Optional) Check the Allow users in organization to receive files from users outside of allowlisted domains box.
  8. Click Save.
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