Use Drive File Stream with work or school

If you use the original Google Drive for Mac/PC application, you can uninstall it and install Backup & Sync or Drive File Stream.

Get started with Drive File Stream

You can find and open your files from Google Drive on your computer with Drive File Stream. You can:

  • Save specific files and folders offline, including shared drives.
  • View and organize your files in your computer’s file system without using storage space.
  • Open files on your computer.
Download & install Drive File Stream

You might not be able to use Drive File Stream, or your organization might install it for you. If you have questions, ask your administrator.

To download Drive File Stream:

DOWNLOAD FOR WINDOWS DOWNLOAD FOR MAC

  1. On your computer, open:
    • DriveFileStream.exe on Windows
    • DriveFileStream.dmg on Mac
  2. Follow the on-screen instructions.

System requirements

General requirements

  • Windows: Windows 7 and up. Windows Server 2012 and up.
  • Mac: El Capitan (10.11) and up. For High Sierra (10.13) or newer, follow these steps.

Microsoft Outlook requirements

  • Drive File Stream supports Microsoft Outlook version 2010 or greater.
  • Drive File Stream supports Microsoft Outlook on Windows only.
     

Open Drive File Stream

You can find Drive File Stream Menu Drive File Stream in a different place, depending on what computer you use:

  • Windows: At the bottom right of your screen.
  • Mac: At the top right of your screen.

Work with your files

Keep files and folders offline

To save a file offline, make sure you have an app that can open your file.

  1. Click the Drive File Stream Menu Drive File Stream.
  2. Click Open Google Drive folder Google Drive folder.
  3. Right-click the file or folder you want to save offline.
  4. Click Drive File Stream and then Available offline.
  5. Once your file is saved offline, you'll see a green check mark next to it.
See who’s editing Microsoft Office files in real time

When you store a Microsoft Office file in Drive File Stream and share it with people who also have real-time presence turned on, you can see whether anyone else is making changes.

  • Safe to edit: You can make changes in the file because no one else is editing.
  • Wait to edit: Someone else is editing the file.
    • To get notified when they’re done, check the box next to "Notify me when it’s safe to edit."
    • To see more about who is editing or viewing the file, click on the person in the list.
  • New version created: Someone created a newer version.
    • To get their new version, click Get latest.

Combine versions that conflict

If someone saves a new version while you’re editing, you can merge your changes into the latest version.

  1. In the lower right, click Preview.
  2. Copy changes from your version (on the left) to the latest version (on the right).
  3. Click Save.
  4. Your unsaved version on the left will be removed.

Give permission on macOS

If you use Drive File Stream on macOS, you must change your system permissions to see other editors in real time:

  1. On your Mac, go to System Preferences and then Security & Privacy and then Privacy and then Accessibility.
  2. At the bottom left, click the lock to make changes.
  3. Next to "Drive File Stream," check the box.

Turn off real-time presence

Real-time presence is automatically turned on. To turn it off:

  1. Click the Drive File Stream Menu Drive File Stream.
  2. Click More More and then Preferences.
  3. Under "Real time presence in Microsoft Office" uncheck the box.
  4. Click Done.

Note: To use real-time presence with Microsoft Office, you need Microsoft Office 2010 or later.

Send and save files with Microsoft Outlook

If you use Microsoft Outlook, you can send and save attachments with the Drive File Stream.

Send a file from Drive

  1. At the top of the app, click New email.
  2. Click Insert files using Drive.
    • To send as a link, click Insert as Drive Link.
    • To attach the file, click Insert as Attachment.
  3. Choose the file you want to send.
  4. Click Select.

Send a local attachment

  1. At the top, click New email.
  2. Click Attach File.
  3. Choose the file you want to send from your computer.
  4. Click OK.
  5. You'll be prompted to save the file to Drive.

Note: If your file is too large to be sent through email, you can send a link to the file in Google Drive.

Save an attachment to Drive

  1. At the top of the app, click Google Drive.
  2. Click Save attachments to Drive.

Change Drive File Stream Settings

Switch accounts

If you have more than one Google Account through work or school, you can change which one you use.

Note: Any files kept offline will be removed.

  1. Click the Drive File Stream Menu Drive File Stream.
  2. Click More More and then Preferences.
  3. Sign in with the account you want to use.
Change where files are found

To change where Drive File Stream stores data for offline use:

  1. Click the Drive File Stream Menu Drive File Stream.
  2. Click More More and then Preferences.
  3. Under "Local cached files directory," click Change.
    • On Windows: To change the Drive letter, click the down arrow under "Drive letter."
    • On Mac: To change the Mount point, under "Mount location," click Change.
  4. Choose where you want your files to be stored.
  5. Click Ok.

Pause syncing

  1. Click the Drive File Stream Menu Drive File Stream.
  2. Click More More and then Pause syncing.

To resume syncing, click More More and then Resume syncing.

Disconnect account

  1. Click the Drive File Stream Menu Drive File Stream.
  2. Click More More and then Preferences.
  3. Click Disconnect account.

Note: Any files kept offline will be removed.

Use Drive File Stream on macOS High Sierra (10.13) or newer
  1. Open Drive File Stream.
  2. At the top left of your screen, go to Apple menu and then System Preferences and then Security & Privacy and then General.
  3. Next to "System software from developer 'Google, Inc.' was blocked from loading," click Allow.

Sign into your Google Account

To use Drive File Stream, you need to sign in to Google Account through work or school, and you’re not signed into a Google Account.

Sign in to your work and school account

Download Backup & Sync

 

 

Learn how to use Google Chrome to stay signed in to more than one Google Account.

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