Collaborate with Gemini in Google Sheets

With Gemini in Google Sheets, you can:

  • Create tables.
  • Create formulas.
  • Summarize your emails and files from Drive and Gmail.

Feature availability

  • This feature is available as part of the Gemini Business and Gemini Enterprise Alpha.
  • Your administrator controls access to the Gemini for Google Workspace Alpha. If you can’t find these features, your administrator may not have Alpha features enabled for your organization.
  • This feature is also available as part of our early access testing program, Google Workspace Labs.

Get started with Gemini in Sheets

An animation that shows someone asking Gemini in Sheets to create a table to track income and expenses for their family
  1. On your computer, open a spreadsheet from Google Sheets.
  2. At the top right, click Ask Gemini .
  3. In the side panel, select a suggested prompt or write your own prompt. Select a suggestion
    1. Select from the list of suggestions.
      • To get more options, select More suggestions.
    2. At the bottom, in the prompt box, replace the example text with the information you want.
    3. Press Enter.
    Enter a prompt in Gemini
    1. At the bottom, in the prompt box, enter a prompt.
    2. Press Enter.
  4. Optional: To remove your history, click More options More and then Clear history.

Tip: To avoid losing your history, insert generated output in the spreadsheet. You lose your conversation history when:

  • You reload your browser.
  • You close and reopen the spreadsheet.
  • Your computer goes offline.

Explore Gemini in Sheets

Action

Description

Ask Gemini

Open Gemini.

More options More

Clear your recent Gemini history and ask for more suggestions.

Expand

Make Gemini larger.

Collapse

Return Gemini to its original size.

Close Close

Close Gemini.

Clear history

Remove all generated text and images you did not insert into the document yet.

More suggestions

Find more suggestions from Gemini.

More image suggestions

Find more suggestions of images from Gemini.

Insert

Insert generated text into your spreadsheet.

Insert image

Insert a generated image into your spreadsheet.

Copy

Copy a suggestion.

Retry

Generate a different response from Gemini.

View more

View more of the response from Gemini.

View less

Minimize the response from Gemini.

Good suggestion

Give positive feedback about a response from Gemini.

Bad suggestion

Report an issue with a response from Gemini.

Things to ask Gemini in Sheets

Summarize spreadsheet with Gemini

When you open a spreadsheet that has data, in the side panel, you’ll find a summary of your spreadsheet.

You can:

  • To show the whole summary of the suggested content, click View more.
  • To send feedback about the suggested text, click Good suggestion or Bad suggestion .

You can also ask Gemini to:

  • Understand your spreadsheet better. Examples of prompt:
    • “Summarize this spreadsheet.”
    • “Explain this spreadsheet like I'm 5 years old.”
Create tables with Gemini

You can use Gemini to create tables in Sheets.

  1. On your computer, open a spreadsheet from Google Sheets.
  2. At the top right, click Ask Gemini .
  3. In the side panel, select a prompt or create your own. Examples of prompt:
    • “Create a table for a full day team event.”
    • “Create a trip plan for a vacation in a national park.”
    • “Create a social media tracker for marketing.”
  4. Press Enter.
  5. (Optional):
    • To add the table to your spreadsheet, click Insert .
    • To see a different version, click Retry .
    • To refine before inserting a table, you can add follow-up prompts. Examples of prompt:
      • “Add another 5 rows of different activities.”
      • “Add details on cost.”
    • To send feedback about the suggested table, click Good suggestion or Bad suggestion .
Create formulas with Gemini

You can use Gemini to generate formulas in Sheets.

  1. On your computer, open a spreadsheet from Google Sheets.
  2. At the top right, click Ask Gemini .
  3. In the side panel, create your own prompt using references from your sheet, or generic cell names. Examples of prompt:
    • “Create a formula that divides goals by games.”
    • “Create a formula to find cell C1 in range D:G and output value in column G.”
  4. (Optional):
    • To add the formula to your spreadsheet, click the cell you’d like to insert this formula, click Insert .
    • To see a different version, click Retry .
    • To send feedback about the suggested table, click Good suggestion or Bad suggestion .
Tip: To get the best results when generating formulas, make sure your cursor is placed in a cell within the range of data you want to use
Summarize your Drive files with Gemini

You can use Gemini to reference files from your Drive to generate responses in Sheets.

  1. On your computer, open a spreadsheet from Google Sheets.
  2. At the top right, click Ask Gemini .
  3. In the side panel, ask Gemini to use your Drive files to generate text.
    • Example: “What are the main points of: Meeting Notes: Core Team sync.”
  4. To check which files were used, below the response, click Expand and then Sources.
  5. (Optional):
    • To add the text to your spreadsheet, click Insert .
    • To view an another version, click Retry .
    • To send feedback about the suggested text, click Good suggestion or Bad suggestion .
Summarize your Gmail emails with Gemini

You can use Gemini to reference emails you sent to generate responses.

  1. On your computer, open a spreadsheet from Google Sheets.
  2. At the top right, click Gemini in Sheets side panel .
  3. In the side panel, provide your prompt asking Gemini to reference Gmail email(s).
    • Example: “Catch me up on the latest Monthly Review emails.”
  4. To check which files were used, below the response, click Expand and then Sources.
  5. (Optional):
    • To add the text to your spreadsheet, click Insert .
    • To generate a new suggestion, click Retry .
    • To send feedback about the suggested text, click Good suggestion or Bad suggestion .
Get help with Google Sheets
  • “Teach me how to use conditional formatting with a color scale.”
  • “How can I remove duplicates?”
Get answers from the web
Important: To get answers from the web, make sure to include phrases like “Use Google Search” or “Using web search” in your prompt.
  • “Write a paragraph describing the weather today in Mountain View, California using web search.”
  • “Help me write a paragraph explaining if lightning can strike the same place twice using only information from the web.

Give feedback on generated output

Gemini for Google Workspace is constantly learning and may not be able to support your request.

If you get a suggestion that’s inaccurate or that you feel is unsafe, you can let us know by submitting feedback.

  1. Below the generated text, click Good suggestion or Bad suggestion .
  2. If you click Bad suggestion , you can select the issue you find and enter additional feedback.
  3. Click Submit.

To provide general feedback on this feature, at the top, go to Help and then Help Sheets improve.

To report a legal issue, create a request.

Learn about Gemini feature suggestions

  • Gemini feature suggestions don’t represent Google’s views, and should not be attributed to Google.
  • Don’t rely on Gemini features as medical, legal, financial or other professional advice.
  • Gemini features may suggest inaccurate or inappropriate information. Your feedback makes Gemini more helpful and safe.
  • Enterprise end users can submit feedback about their experience using this feature. End users are informed before they submit feedback that the feedback data shouldn’t contain personal, sensitive, or confidential information.
  • Your conversations with Gemini in Sheets are not saved to Gemini Activity. When you delete your Gemini in Sheets conversation history, it doesn't delete any information that is saved to your Gemini Activity. Learn how to delete your Gemini Activity.

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