Assign tasks from Google Docs

Tasks in Docs are only available for eligible work or school accounts and you're not currently signed in. Learn more about work and school accounts.

Sign in to your work account

If you're using Google Docs on an eligible work or school account, you can assign tasks to yourself or other users in your domain. Tasks that you assign to a user show up in their personal Tasks list. Learn more about how to work with shared tasks.

Assign a task in Google Docs

1. Open a document in the Google Docs app.
2. Tap Edit .
3. Tap the part of the screen to which you want to add the list.
4. At the bottom right, tap Lists .
5. Tap Checklist .
6. Enter a task in the checklist.
7. To the left of the checklist item, tap Add to Tasks .
8. In the 'Assignee' field, enter the name of the user that you want to assign the task to.
   1. You can assign a task to yourself or other users in your domain.
9. Optional: To set a date for the task, tap Add date and pick a date from the calendar.
10. At the top right, tap Add .

Important:

• When you assign a task to someone, they will receive an email notification that includes your email address. They can view the task in their personal task list and on their Google Calendar if the task has a set date. Learn more about shared tasks.
• Anonymous users can't assign or edit tasks in a Google Doc.

View or edit a task in Docs

1. Open a document with assigned tasks in the Google Docs app.
2. Tap Edit .
3. To the left of an assigned checklist item, tap the assignee's avatar.
   • Tip: If a task has been completed, its title will be crossed out.
4. At the bottom, tap Edit .
   • If you edit the user that the task is assigned to, both the previous assignee and the new assignee will receive an email notification.
5. Optional: You can also tap Open in Tasks  to edit the task in the Tasks app.

Mark a task as complete in Docs

1. Open a document with assigned tasks in the Google Docs app.
2. Tap Edit .
3. Find an assigned checklist item.
4. Tap the tick box in the document.
   • If a task is marked as completed in the document, it'll appear as completed in the assignee's personal task list and they'll get an email notification.

Delete a task in Docs

1. Open a document with assigned tasks in the Google Docs app.
2. Tap Edit .
3. To the left of an assigned checklist item, tap the assignee's avatar.
4. At the bottom, tap Delete   Confirm.

Tips:

• If a task has been deleted in the document, it won't appear in the assignee's personal task list. If the task hasn't already been completed, the assignee will receive an email notification.
• If a checklist item has been deleted in the document but the task wasn't deleted first, it'll still appear in the assignee's personal task list.

Manage updates to tasks in Docs

On the icon to the left of the checklist item, a blue dot may appear. This can happen when:

• Someone updates the checklist item in the document but doesn't update the task.
• The assignee of a task updates the task title in Tasks but doesn't update the checklist text in the document.
• Someone reverts the document to an earlier version.

To fix the issue and remove the blue dot:

1. Tap on the task with a blue dot.
2. At the bottom right of the pop-up window, tap Update.

Tip: A blue dot may also appear on a task icon if the assignee updates or deletes the task in their personal task list but doesn't have edit access to the document.

1. To fix this, tap on the blue dot and tap Yes.
2. To prevent this, make sure that the assignee has edit access to the document.

Related articles

• Get started with shared Google Tasks