Understand the basics of privacy in Google Docs, Sheets, Slides & Vids

Keeping you safe online means protecting your information and respecting your privacy. That’s why, in every product we make, we focus on keeping your information secure, treating it responsibly, and keeping you in control. Our teams work every day to make Google products safe no matter what you’re doing—browsing the web, managing your inbox, or getting directions.

Your information is protected by world-class security. You can always control your privacy settings in your Google Account.

Important: When you turn on voice features, your web browser controls the speech-to-text service. Your web browser determines how your speech is processed and sends the text to the relevant Google service (e.g., Docs/Slides/Vids/etc.).

A more helpful & personalized experience for you

When you use Google Docs, Sheets, Slides, and Vids, we process some data to offer you better experiences in the product. Your information stays secure. You can always control your privacy settings in your Google Account.

Your content is stored securely

When you create a file on Google Docs, Sheets, Slides, and Vids, and share it, it is stored securely in our world-class data centers. Data is encrypted in-transit and at-rest. If you choose to access these files offline, we store this info on your device.

Your Google Account comes with built-in security designed to detect and block threats like spam, phishing and malware. Your activity is stored using strong industry standards and practices.

Your name & email address help sync your data and keep you updated

To store your preferences, help you sign in, get files you uploaded through other devices, and inform you of service changes and user-to-user activity, we save your email address. In Google Slides, to show when you present, we also save your name.

Use your information to create & manage your Google Account

To create a brand new Google account, we collect your name and phone number. When you manage your Google account, you can choose to provide your physical address, upload your contacts, or add a profile photo.

Google Docs, Sheets, Slides & Vids uses data to improve your experience

To provide services like spam filtering, virus detection, malware protection and the ability to search for files within your individual account, we process your content.

To improve Google Docs, Sheets, Slides, and Vids’ performance and reliability, and to help with troubleshooting in case of issues while you use Google Docs, Sheets, Slides, and Vids, we collect performance data and crash analytics. We also save this info to help prevent abuse of our services and for analysis.

Google Docs, Sheets, Slides & Vids doesn’t use your content for advertising

We don’t use information in apps where you primarily store personal content—including Google Docs, Sheets, Slides, and Vids—for advertising purposes, period.

Stay in control of your content with easy-to-use settings

You decide what content is shared & with whom

The content you save on Google Docs, Sheets, Slides, and Vids is private to you, from others, unless you choose to share it. Learn how to share or stop sharing files in Google Docs, Sheets, Slides, and Vids.

Google respects your privacy. We access your private content only when we have your permission or are required to by law. With the Google Transparency Report, we share data about how the policies and actions of governments and corporations affect privacy, security, and access to information.

If you have a work or school account, your organization can review logs of actions taken by Google when accessing content. Learn how to view logs with Access Transparency. Learn how Google protects your organization's security and privacy.

It’s easy to view & control your data

With the Google Account Dashboard, you can see an overview of the Google products you use and the things you store, like your emails and photos. And with My Activity, it’s easy to see or delete data collected from your activity across Google services, including things you’ve searched, viewed, and watched. Learn how to view and control activity in your Google Account.

Control your search history

To save you time when you search in Google Docs, Sheets, Slides, and Vids by showing you recent searches you’ve made there, we store those search queries.

To review or manage your Google Docs, Sheets, Slides, and Vids search history, use My Activity.

Sync your services with your location

To understand how your experience of the product may relate to geography, like when you send feedback to Google, and to keep your account secure, like if we notice you have signed in from a new location, we save some location info.

You can take your data with you

Everyone should have access to the content they’ve shared with us – any time and for any reason. That’s why we created Download Your Data – so you can download your documents, spreadsheets and slides. It’s your choice to make a copy of your data, back it up, or even move it to another service.

You are always in control of the data saved to your Google Account. Learn how to download your data.

If you have a work or school account, your organization can choose to download your data and to limit you from downloading it. Learn how an organization can export its data.

Important: This article refers to Vids, a product available for select customers to test in Alpha and users in Google Workspace Labs, which is an invite only program for users to try new AI features. Users with Vids access can invite any user with a Workspace account to view, edit, and collaborate on a video. Workspace Labs is currently available to trusted testers in English and may not be available in your country or region.

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