Prepare a metadata file (Art Project)

The Art Project CSV format is now deprecated, and as of September 15, 2018 uploads of this format will cease to be available.

You should be using the Art Schema instead, as outlined in our documentation. You can export your existing Art Project CSV data in the new format in the CMS by following the directions here.

Art Project Specification

One way to provide information to the Art Project is through two properly formatted spreadsheets. This approach requires the creation and upload of two separate files:

  • Object Metadata file
  • Object Resource file

First fill-out the metadata file to provide metadata for each item in your collection. Then fill-out the resource file to provide information about the media assets and other resources related to each item defined in the metadata file.

Use this format only if advised to do so by your contact at the Google Cultural Institute.

 

Templates & Examples

To help get you started, below are templates and prefilled examples of Object Metadata and Object Resource files. These files will open in Google Sheets; if you are unfamiliar with Google Sheets, learn how to make copy of the files and begin entering your own data.

Templates Object Metadata file (blank)
Object Resource file (blank)
Examples Object Metadata file (filled with sample data)
Object Resource file (filled with sample data)

 

Object Metadata File Specification

 

Required fields

The following are the required, machine-readable fields. The values provided will be used to index and sort the works but do not have to appear to Art Project visitors. There may optional, corresponding display fields that will override these values in the user interface for more control over presentation. The more data you provide, the more likely it is that your contributions will appear in the different views of the Art Project. For example, when in doubt, please provide estimated dates and provide corresponding display values.

Record Type   [Record Type]
Definition

Term establishing whether the record represents an individual item or a collection, series, or group of works.

  • Required
  • Preferably taken from a published controlled value list, e.g. Getty Art & Architecture Thesaurus.
  • Example values:
    • object
    • collection
    • series
    • group
    • volume
    • fonds
Example
... Record Type ...
... object ...
Object ID   [Object ID]
Definition

An unique object identifier i.e. accession number.

  • Required
  • Free text
  • Must correspond to the Object ID values provided in the Object Resource spreadsheet
  • Example values:
    • 2009.36
    • 54.3.2
    • 31.45
Example
... Object ID ...
... 54.3.2 ...
Object Title   [Object Title]
Definition

An object title generated by the Partner.

  • Required
  • Free text
  • Example values:
    • Self-Portrait
    • Plaque with horned lion-griffins
    • The Death of Socrates
Example
... Object Title ...
... Plaque with horned lion-griffins ...
Object Work Type   [Object Work Type]
Definition

The specific kind of object / work being described.

  • Required
  • Preferably taken from a published controlled value list, e.g. Getty Art & Architecture Thesaurus “Visual Works” hierarchy, ID 300179869.
  • Example values:
    • Drawings & Watercolors
    • Metalwork-Ornament
    • Paintings
Example
... Object Work Type ...
... paintings ...
Artist Name   [Artist Name]
Definition

A machine indexed field storing the primary artist name. See Artist Name Display.

  • Required
  • Preferably taken from a published controlled value list, e.g. Getty Union List of Artist Names.
  • Example values:
    • Hedda Sterne
    • Unknown
    • Jacques-Louis David
Example
... Artist Name ...
... Jacques-Louis David ...
Artist Birth Date   [Artist Birth Date]
Definition

A machine indexed field storing the artist birth date. See Artist Birth Date Display.

  • Required
  • Format according to ISO 8601
  • YYYY[-MM[-DD]]
  • Example values:
    • 1910
    • -600
    • 1748
    • 1903-10-23
Example
... Artist Birth Date ...
... 1910 ...
Artist Death Date   [Artist Death Date]
Definition

A machine indexed field storing the artist death date. See Artist Death Date Display.

  • Required
  • Format according to ISO 8601
  • YYYY[-MM[-DD]]
  • Example values:
    • 1910
    • -600
    • 1748
    • 1903-10-23
Example
... Artist Death Date ...
... 1911 ...
Object Earliest Date   [Object Earliest Date]
Definition

Machine field for earliest date for object creation. See Object Earliest Date Display.

  • Required
  • Format according to ISO 8601
  • YYYY[-MM[-DD]]
  • Example values:
    • 1910
    • -600
    • 1748
    • 1903-10-23
Example
... Object Earliest Date ...
... 1912 ...
Object Latest Date   [Object Latest Date]
Definition

Machine field for latest date for object creation. See Object Latest Date Display.

  • Required
  • Format according to ISO 8601
  • YYYY[-MM[-DD]]
  • Example values:
    • 1910
    • -600
    • 1748
    • 1903-10-23
Example
... Object Latest Date ...
... 1913 ...

 

Recommended fields

These fields are strongly recommended as we will use the data in these fields to power additional user interface features. The more information that is provided in the object records the more ways we can find to present it to Art Project visitors.

Place Name   [Place Name]
Definition

Place name.

  • Free text
  • Example values:
    • Iran
    • Italy
    • Egypt
    • France
Example
... Place Name ...
... Egypt ...
Place Relationship Type   [Place Relationship Type]
Definition

Relationship of place to object, e.g. creation, discovery.

  • Free text
  • Example values:
    • Acquisition
    • Collecting
    • Commisioning
    • Creation
    • Designing
    • Destruction
    • Event
    • Excavation
    • Exhibition
    • Finding
    • Loss
    • Modification
    • Move
    • Removal
    • Performance
    • Planning
    • Production
    • Provenance
    • Publication
    • Restoration
    • Transformation
Example
... Place Relationship Type ...
... Acquisition ...
Object Link   [Object Link]
Definition

Publicly accessible URL e.g. to partner’s page on this object.

  • It should be a valid URL, prefixed http:// or https://
  • Example values:
    • http://www.metmuseum.org/Collections/search-the-collections/210018524
    • http://www.metmuseum.org/collections/search-the-collections/30002951
    • http://metmuseum.org/Collections/search-the-collections/110000543
Example
... Object Link ...
... http://example.com ...
Object Facet Label   [Object Facet Label]
Definition

Object Facets should be all of the aspects of an object that you would like to highlight.

  • Free text
  • Will be presented in the order they are added in the spreadsheet These can be different for every object
  • The labels can use any Museum preferred terminology
  • Requires complimentary use of Object Facet Value
  • Example values:
    • Medium
    • Culture
    • Catalogue Entry
Example
... Object Facet Label ...
... Culture ...
Object Facet Value   [Object Facet Value]
Definition

Object facet values.

  • Free text
  • Required when Object Facet Label is non-null.
  • Example values:
    • Ink and graphite on paper
    • Achaemenid
Example
... Object Facet Value ...
... Ink and graphite on paper ...

 

Optional fields

The following are optional fields used for retrieval, recommendation, and additional user interface functionality. Again, the more information you provide about your objects, the more ways we can present it to Art Project visitors.

Alternate Object ID   [Alternate Object ID]
Definition

In the case that accession numbers may change or you may have an alternate cataloging process for your objects.

  • Free text
  • Example values:
    • 12
    • 34
    • 22
Example
... Alternate Object ID ...
... 24 ...
Object Room   [Object Room]
Definition

An Object’s location provided by the partner for the gallery map. If you are not contributing a gallery map or floorplan please consider still providing this information.

  • Free text
  • Example values:
    • 960
    • 405
    • 350
Example
... Object Room ...
... 405 ...
Artist Name Display   [Artist Name Display]
Definition

Field to replace Artist Name with a preferred name or alternate display value.

  • Free text
  • Example values:
    • Hedda Sterne
    • Unknown
    • Jacques-Louis David
Example
... Artist Name Display ...
... Jacques-Louis David ...
Artist Birth Date Display   [Artist Birth Date Display]
Definition

Field to replace Artist Birth Date with a preferred display value.

  • Free text
  • Example values:
    • 1910
    • ca. 6th–4th century B.C.
    • Paris 1748–1825 Brussels
Example
... Artist Birth Date Display ...
... ca. 6th–4th century B.C. ...
Artist Death Date Display   [Artist Death Date Display]
Definition

Field to replace Artist Death Date with a preferred display value.

  • Free text
  • Example values:
    • 2011
Example
... Artist Death Date Display ...
... 2011 ...
Artist Birth Place   [Artist Birth Place]
Definition

Place name. Used to match to map locations.

  • Free text
  • Example values:
    • NULL
    • Paris
Example
... Artist Birth Place ...
... Paris ...
Artist Death Place   [Artist Death Place]
Definition

Place name. Used to match to map locations.

  • Free text
  • Example values:
    • NULL
    • Brussels
Example
... Artist Death Place ...
... Brussles ...
Artist Nationality   [Artist Nationality]
Definition

Field for artist nationality.

  • Free text
  • Example values:
    • American
    • French
Example
... Artist Nationality ...
... French ...
Artist Gender   [Artist Gender]
Definition

Field for artist gender.

  • Free text
  • Example values:
    • Female
    • Male
Example
... Artist Gender ...
... Female ...
Role Type   [Role Type]
Definition

Field for actor’s role type with respect to the object.

  • Free text
  • Example values:
    • Creator (default)
    • Painter
Example
... Role Type ...
... Painter ...
Object Facet Language   [Object Facet Language]
Definition

Field to note the Object Facet Value(s) language of origin.

  • ISO 639 language codes
  • Example values:
    • en
    • fr
    • de
Example
... Object Facet Language ...
... fr ...
Object Facet Extent   [Object Facet Extent]
Definition

Field to note the object extent to which a Object Facet Value applies.

  • Free text
  • Example values:
    • without frame
    • with pedestal
    • lid only
    • entire
    • complete
Example
... Object Facet Extent ...
... with pedestal ...
Object Facet Label Source   [Object Facet Label Source]
Definition

Field to note the origin of the Object Facet Value.

  • Free text
  • Example values:
    • Getty
    • ICONCLASS
    • Grove
Example
... Object Facet Label Source ...
... Grove ...
Object Earliest Date Display   [Object Earliest Date Display]
Definition

Field to replace the Object Earliest Date with a preferred display value.

  • Free text
  • Example values:
    • 1938
    • -600
    • circa. 1787
Example
... Object Earliest Date Display ...
... circa 1787 ...
Object Latest Date Display   [Object Latest Date Display]
Definition

Field to replace the Object Latest Date with a preferred display value.

  • Free text
  • Example values:
    • 1940 approx.
    • -400
    • 1787
Example
... Object Latest Date Display ...
... 1940 approx. ...
Object Rights   [Object Rights]
Definition

Field for Object Rights / Credit line.

  • Free text
  • Example values:
    • Van Day Truex Fund, 2009
    • Rogers Fund, 1954
    • Catharine Lorillard Wolfe Collection, Wolfe Fund, 1931
Example
... Object Rights ...
... Rogers Fund, 1954 ...
Object Notes   [Object Notes]
Definition

Field for Object Notes.

  • Free text
Example
... Object Notes ...
... Curabitur at magna quis nunc mollis pulvinar. Quisque lobortis, velit in fermentum facilisis, augue massa fringilla mi, euismod dignissim lorem quam sit amet magna. Sed id ante felis, a ornare diam. Sed tincidunt orci id ligula vestibulum et dictum nulla sollicitudin. ...
Place Classification   [Place Classification]
Definition

A classification of the place, e.g. by geological complex, stratigraphic unit, or habitat type.

  • Free text
  • Example values:
    • city
    • city district
    • metropolitan municipality
    • state
Example
... Place Classification ...
... City, city district, metropolitan municipality, state. ...
Place Part Of   [Place Part Of]
Definition

Allows for indexing larger geographical entities.

  • Free text
  • If city is provided, please provide the country name in this field.
Example
... Place Part Of ...
... Italy ...
Place Earliest Date Display   [Place Earliest Date Display]
Definition

Field to note the Place Earliest Date - only creation place dates are required.

  • Free text
Example
... Place Earliest Date Display ...
... -600 ...
Place Latest Date Display   [Place Latest Date Display]
Definition

Field to note the Place Latest Date with a preferred display value.

  • Free text
Example
... Place Latest Date Display ...
... -400 ...
Measurement Height   [Measurement Height]
Definition

Numeric field to store object height.

  • Numeric
  • Format - one or more digits, an optional decimal point, followed by one or more digits.
  • Example values:
    • 27.9
    • 49
    • 129.5
Example
... Measurement Height ...
... 23.1 ...
Measurement Width   [Measurement Width]
Definition

Numeric field to store object width. Same as Diameter.

  • Numeric
  • Example values:
    • 39
    • 196.2
Example
... Measurement Width ...
... 39 ...
Measurement Depth   [Measurement Depth]
Definition

Numeric field to store object depth.

  • Numeric
  • Example values:
    • 34.2
    • 12
Example
... Measurement Depth ...
... 34.2 ...
Measurement Units   [Measurement Units]
Definition

Field to note the units for the Measurement fields.

  • Free text
  • Values must be defined within ISO 80000 (SI, metric) standard and American System (Imperial)
  • Example values:
    • cm
    • in
    • m
Example
... Measurement Units ...
... Example values: cm, in, m. ...
Measurement Extent   [Measurement Extent]
Definition

Field to note the object extent to which a Measurement applies.

  • Free text
  • Example values:
    • without frame
    • with pedestal
    • lid only
    • entire
    • complete
Example
... Measurement Extent ...
... complete ...
Object Link Source   [Object Link Source]
Definition

Identification of the agency, individual, or repository from which the link was obtained.

  • Most likely your institution name
Example
... Object Link Source ...
... Museum of ancient artifacts ...
Object Link Rights   [Object Link Rights]
Definition

Description of rights associated with the content at the Object Link.

  • Most likely a link to the Terms and Conditions page on your website.
  • Example values:
    • http://www.metmuseum.org/information/terms%20and%20conditions
    • http://www.example.com/terms%20and%20conditions
Example
... Object Link Rights ...
... http://www.example.com/terms%20and%20conditions ...
Related Object ID   [Related Object ID]
Definition

A list of objects related to the object at hand. These can only be other objects that you are contributing to the Art Project.

  • Other Object ID values for objects that you are contributing.
Example
... Related Object ID ...
... 2009.36 ...
Related Object Relationship Type   [Related Object Relationship Type]
Definition

A term describing the nature of the relationship between the object at hand and the related object.

  • part of, larger context for, model of, model for, study of, study for rendering of, copy of, related to.
  • Example values:
    • model for
    • study for
    • rendering of
Example
... Related Object Relationship Type ...
... model for ...
Related Object Note   [Related Object Note]
Definition

A description of the relationship between the object at hand and related object.

  • Free text
Example
... Related Object Note ...
... Fusce lectus nisl, pulvinar id varius sed, rhoncus eu diam. Curabitur metus lectus, condimentum nec dictum id, imperdiet eu nunc. ...
Object Resource File Specification

 

Required fields

The following are the required fields for the Object Resource spreadsheet. Object ID values will be used to link objects provided in the Object Metadata spreadsheet to the images and resources in this Object Resource spreadsheet.

Object ID   [Object ID]
Definition

An unique object identifier i.e. accession number.

  • Required
  • Free text
  • Must correspond to the Object ID values provided in the Object Metadata spreadsheet
Example
... Object ID ...
... 54.3.2 ...
Resource Location   [Resource Location]
Definition

The filename of an uploaded image or a publicly accessible URL to a YouTube video or web page.

  • Required
  • Free text
  • The filenames should match the filenames of images being uploaded to the Art Project.
  • Example values:
    • 001.jpg
    • http://youtu.be/ZKPeN3ZNCOE
Example
... Resource Location ...
... 001.jpg ...
Media Type   [Media Type]
Definition

Resource media type.

  • Required
  • Must contain one of the following values:
    • image
    • audio
    • video
    • link
  • Supported media types
Example
... Media Type ...
... image ...
Resource Status   [Resource Status]
Definition

Flag to note primary/alternate/secondary resource status.

  • Required
  • Must contain one of the following values:
    • primary
    • alternate
    • secondary
  • Primary - can only be applied to one Resource per media type - for example only one primary image
  • Alternate - can be used for an alternate view of an object where the selecting a primary image can be difficult - for example two sides of a coin
  • Secondary - can be any additional images for an object.
Example
... Resource Status ...
... primary ...

 

Optional fields

Alternate Object ID   [Alternate Object ID]
Definition

In the case that accession numbers may change or you may have an alternate cataloging process for your objects.

  • Free text
Example
... Alternate Object ID ...
... 231.23 ...
Resource Label   [Resource Label]
Definition

Preferred user interface label text for a resource link. How to record: Free text.

  • Collection Database Entry
  • Catalog Essay
  • Object Entry
Example
... Resource Label ...
... Object Entry ...
Resource Type   [Resource Type]
Definition

The generic identification of the medium of the image or other resource.

  • Value should preferably adhere to a controlled published value list.
  • Example values:
    • web link
    • digital image
    • photograph
    • slide
    • videotape
    • X-ray photograph
    • negative
Example
... Resource Type ...
... videotape ...
Resource Relationship Type   [Resource Relationship Type]
Definition

A description of the relationship between the resource and the object at hand.

  • Value should preferably adhere to a controlled published value list.
  • Example values:
    • object web page
    • conservation image
    • documentary image
    • contextual image
    • historical image
    • reconstruction
    • installation image
Example
... Resource Relationship Type ...
... historical image ...
Resource Description   [Resource Description]
Definition

A description of the spatial, chronological, or contextual aspects of the object at hand as captured in this particular resource.

  • Free text
Example
... Resource Description ...
... This is a photograph of the artwork from an exhibition in 1929. ...
Resource Source   [Resource Source]
Definition

Identification of the agency, individual, or repository from which the image or other resource was obtained.

  • Free text
  • Most likely your institution name
Example
... Resource Source ...
... Museum of ancient artifacts ...
Resource Rights   [Resource Rights]
Definition

Identification of the agency, individual, or repository from which the image or other resource was obtained. Description of associated rights.

  • Free text
  • Most likely a link to the Terms and Conditions page on your website
Example
... Resource Rights ...
... http://www.example.com/terms%20and%20conditions ...

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