Prepare a metadata file
With your media files now uploaded, the next stage is to prepare the metadata associated with it. This will make it possible for users to discover and enjoy your content.
Provide Metadata in a Google Sheet
Providing your item metadata within a Google Sheet is the suggested format. This ensures your data is stored in a secure and readily accessible location.
Each row will contain all the available metadata you have for a single item. There are some mandatory fields that need to be included to upload items. We also have a number of recommended and optional fields we advise you to populate, if you have that information available.
Here's a simple example of how metadata for 3 items would look in Google Sheets:
|p1||George Washington||The first president of the United States||Sam Jones||image||george1.jpg|
|p2||John Adams||The second president of the United States||Jeff Ross||image||john1.jpg|
|p3||Thomas Jefferson||The third president of the United States||A. Richardson||image||thomas1.jpg|
If you have multiple digitizations for the same item, then you should include these as subitems.
Each item and subitem must be identified by a unique and long lived identifier (ID). Once an item or subitem is assigned an ID, you will be unable to change it.
To help get you started, below are templates and prefilled examples of Google Sheets.
|Examples||Basic (filled with sample data)|
|Complete (filled with sample data)|
Create your Google Sheet
Choose the template most suitable for your needs, it will open in Google Sheets
Select File > Make a Copy
Add a name for your copy and click OK, it will open in a new browser tab. All changes you make in this spreadsheet will be saved automatically to your Google Drive.
Following the guidelines in the header row of your spreadsheet, complete one row of information for each item you have uploaded
Add additional fields if necessary, by inserting new columns. Your Sheet should only contain one tab
Your metadata will be saved on a Google Sheets, but you can also download it as a CSV file. In Google Sheets, select File > Download as > Comma Separated Values (.csv, current sheet) to download the metadata or template to your computer as a CSV file.
We strongly recommend using Google Sheets to prepare your metadata. We also accept the following formats: