Please make sure your invoice is accurate and complete. A few tips to keep in mind:
- send invoices after Google has received the goods or service
- reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
- ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
- ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
- make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).
The primary reasons invoices are returned to vendor are:
- A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
- Missing information
- Credit memo does not reference PO number or the original invoice number
Select your bill-to country to see Google invoice requirements:
How to submit your invoice:
Purchase Orders can be received through the Ariba Network, however the Mexico SAT mandates some suppliers to submit a valid XML file along with their invoice.
If you are required to submit XML, your invoice will only be processed if we receive a valid XML file along with a PDF copy invoice to p2pinvoice@google.com. All other suppliers should send paper copy invoices to the submit-to address listed on the PO.
Invoices must include the following to be processed:
Supplier Info
- Supplier Name
- Supplier VAT ID Number
- Supplier Legal Mailing Address
Google Info
- Google Bill-To Entity
- Google Bill-To Address
- Google VAT ID Number
Invoice Info
- Invoice Date
- Invoice Description of Goods or Services Supplied
- Invoice Goods Ship To/Ship From Locations
- Invoice Amount in Local Currency
- Invoice Amount in Non-Local Currency
- Invoice Net Unit Price
- Invoice Amount (Excluding VAT)
- Invoice VAT Amount & Rate
- Invoice Total VAT amount
- Invoice Total Amount (Including VAT)
- Link to Law requirements: SITE: factura_electronica
- The word "Invoice" displayed
For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.