Invoicing Requirements by Country

Please make sure your invoice is accurate and complete. A few tips to keep in mind:

• send invoices after Google has received the goods or service
• reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
• ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
• ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
• make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).

The primary reasons invoices are returned to vendor are:

• A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
• Missing information
• Credit memo does not reference PO number or the original invoice number

Select your bill-to country to see Google invoice requirements:

How to submit your invoice:

Please submit your invoice(s) via [e-mail].

Invoices must include the following to be processed:

 

Supplier Info

• Supplier Name
• Supplier Legal Mailing Address
• Payment Terms
• Supplier Tax ID (for local supplier’s invoice)

Google Info

• Google PO Number
• Google Bill-To Entity
• Google Bill-To Address
• Google Tax ID (for local supplier’s invoice)

Invoice Info

• Invoice Date
• Invoice Number
• Invoice Description of Goods or Services Supplied in detail (quantity, unit price, etc)
• Customs declaration as a supporting document for importation of goods (where applicable)
• Must be issued in VND (for local supplier’s invoice) and non-VND (for international supplier’s invoice)
• “Value added tax invoice” displayed (for local supplier’s invoice)
• Must be issued by e-invoice portal (for local supplier’s invoice)
• Invoice Description of Goods or Services Supplied needs to be in Vietnamese (for local supplier’s invoice)
• VAT tax rate and amount applied to the invoice (for local supplier’s invoice)

For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.