Invoicing Requirements by Country

Please make sure your invoice is accurate and complete. A few tips to keep in mind:

• send invoices after Google has received the goods or service
• reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
• ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
• ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
• make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).

The primary reasons invoices are returned to vendor are:

• A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
• Missing information
• Credit memo does not reference PO number or the original invoice number

Select your bill-to country to see Google invoice requirements:

How to submit your invoice:

• For International/Non-Taiwan suppliers: Please submit your invoice(s) via Ariba Network. If you are experiencing difficulties in submission via Ariba Network, please submit via [e-mail] while resolving issues in Ariba with our support team (use the Contact Us button below). We will no longer require hard-copy invoice submission to our Taiwan office.
• For Domestic/Taiwan suppliers with no tax component: Please submit your invoice(s) via Ariba Network. If you are experiencing difficulties in submission via Ariba Network, please submit via [e-mail] while resolving issues in Ariba with our support team (use the Contact Us button below). We will no longer require hard-copy invoice submission to our Taiwan office.
• For Domestic/Taiwan suppliers with tax component: You are still required to submit invoices with tax in hardcopy only as per PO (with local GUI)

Invoices must include the following to be processed:

 

Supplier Info

• Supplier Name
• Supplier VAT ID Number
• Supplier Legal Mailing Address
• Supplier Signature/CHOP

Google Info

• Google Bill-To Entity
• Google Bill-To Address
• Google VAT ID Number

Invoice Info

• Invoice Date
• Invoice Description of Goods or Services Supplied
• Invoice Amount in Local Currency
• Invoice Net Unit Price
• Invoice VAT Amount & Rate
• Invoice Total Amount (Including VAT)
• Invoice Amount (excluding VAT)
• GUI
• The word Invoice displayed

For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.