Invoicing Requirements by Country

Please make sure your invoice is accurate and complete. A few tips to keep in mind:

• send invoices after Google has received the goods or service
• reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
• ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
• ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
• make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).

The primary reasons invoices are returned to vendor are:

• A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
• Missing information
• Credit memo does not reference PO number or the original invoice number

Select your bill-to country to see Google invoice requirements:

How to submit your invoice:

 

Please submit your E-Invoice through the Ariba Network. 

• If you have a standard account and need to submit an invoice through the Ariba network, please follow this instruction
• If you have an enterprise account and need to submit an invoice through the Ariba network, please follow this instruction

Attached invoices have to meet the following requirements:

• must be PDF format
• name of the file cannot include special characters: &, “, ‘, <, >
• max document size is 2MB

E VAT invoice(전자세금계산서) issuance & revision(수정세금계산서) cut off date :
Please issue and transmit eVAT invoice to NTS(National Tax Service) eVAT invoice by end of the month. Invoices submitted via Ariba should also include eVAT invoice as an attachment during submission. If you need to revise the invoice, please issue it by the 10th of the following month.

Invoices must include the following to be processed:

 

Supplier Info

• Supplier Name
• Supplier Address
• Supplier VAT ID Number

Google Info

• Google Bill-To Entity
• Google Bill-To Address
• Google VAT ID Number

Invoice Info

• Invoice Date
• Invoice Currency
• Invoice Amount (Excluding VAT)
• Invoice VAT Amount & Rate
• Invoice Total VAT amount
• E-Tax invoice number
• E-Tax Invoice (전자 세금계산서) and Commercial Invoice should be submitted together
• The word "Invoice" displayed

For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.