Please make sure your invoice is accurate and complete. A few tips to keep in mind:
- send invoices after Google has received the goods or service
- reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
- ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
- ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
- make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).
The primary reasons invoices are returned to vendor are:
- A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
- Missing information
- Credit memo does not reference PO number or the original invoice number
Select your bill-to country to see Google invoice requirements:
How to submit your invoice:
Please submit your E-Invoice through the Ariba Network.
- If you have a standard account and need to submit an invoice through the Ariba network, please follow this instruction
- If you have an enterprise account and need to submit an invoice through the Ariba network, please follow this instruction
Invoices must include the following to be processed:
Supplier Info
- Supplier Name
- Supplier Address
- Supplier Signature
- Supplier GSTIN
Google Info
- Google PO Number
- Google Bill-To Entity
- Google Bill-To Address
- Google GSTIN Number
Invoice Info
- HSN / SAC Code
- Invoice Number - Maximum 16 characters and to contain only alphabets, and/or numerals or special characters - or /
- Invoice Description of Goods or Services Supplied
- Invoice Goods Ship To/Ship From Locations
- Words "Tax Invoice" or "Invoice" displayed
- Local suppliers must submit invoices in INR
- Foreign suppliers must submit invoices in USD
- Subtotal
- Separate VAT or GST line item
- Grand Total (Subtotal + Tax)
- Invoice should only be in English
- Foreign suppliers must include the following with the invoice copy:
- BOE & BOL
- Form 10F, TRC and No PE declaration
- CA opinion & 15CB certificate
For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.