Please make sure your invoice is accurate and complete. A few tips to keep in mind:
- send invoices after Google has received the goods or service
- reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
- ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
- ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
- make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).
The primary reasons invoices are returned to vendor are:
- A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
- Missing information
- Credit memo does not reference PO number or the original invoice number
Select your bill-to country to see Google invoice requirements:
How to submit your invoice:
Purchase Orders can be received through the Ariba Network, however we accept electronic invoices (Nota Fiscal) via email to p2pinvoice@google.com, the sender must include:
- Invoice file (PDF format)
- For goods invoices, please include the XML file
Invoices must be submitted in pdf format. Invoices not in pdf format may be rejected for resending. Each pdf file submitted should only include 1 invoice per file. Multiple invoices submitted should each be a separate pdf file, but can be sent in the same email.
If the invoice is not originally electronic (hand written invoice) then it should be submitted in hardcopy.
Invoices must include the following to be processed:
Supplier Info
- Supplier Name
- Supplier Tax ID Number
- Supplier Legal Mailing Address
Google Info
- Google Bill-To Entity
- Google Bill-To Address
- Google Tax ID Number
Invoice Info
- Invoice Date
- Invoice Amount in Local Currency
- Invoice Amount in Non-Local Currency
- Tax Amount
- The word "Invoice" displayed
For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.