Invoicing Requirements by Country

Please make sure your invoice is accurate and complete. A few tips to keep in mind:

• send invoices after Google has received the goods or service
• reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
• ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
• ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
• make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).

The primary reasons invoices are returned to vendor are:

• A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
• Missing information
• Credit memo does not reference PO number or the original invoice number

Select your bill-to country to see Google invoice requirements:

How to submit your invoice:

 

Purchase Orders can be received through the Ariba Network, however,

• If the invoice has a C.A.I. number or none: Vendor to submit invoice in hardcopy to the address on the PO
• If the invoice has a C.A.E. number: Vendor to submit invoice electronically via [e-mail]
• Invoices must be submitted in pdf format. Invoices not in pdf format may be rejected for resending
• Each pdf file submitted should only include 1 invoice per file. Multiple invoices submitted should each be a separate pdf file, but can be sent in the same email

Invoices must include the following to be processed:

 

Supplier Info

• Supplier Name
• Supplier VAT ID Number

Google Info

• Google Bill-To Entity
• Google Bill-To Address
• Google VAT ID Number

Invoice Info

• Invoice Date
• Invoice VAT Amount & Rate
• Invoice Total VAT amount
• Invoice Total Amount (Including VAT)
• Service Tax
• Valid CAE and CAI number and CAE/CAI due date
• Invoice in USD - conversion rate provided
• The word "Invoice" displayed

For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.