How to view a Purchase Order

As standard suppliers, you will receive email notifications in your inbox from Alphabet/Google when you receive a new order or if the status of your purchase order has changed in Ariba.

Screenshot below shows the sample mails received from Alphabet/Google. Note that the PO is also sent as an attachment along with the mail.

1. You also will receive an email notification when the PO gets updated in Ariba. The email will have a link to process the PO, which will direct you to login to Ariba supplier network.
2. You can then login to Ariba, and perform the relevant tasks which include creating the invoice (PO, non-PO or Credit Line Memo).
3. Shown above are the sample notifications received for a new PO and a changed PO. In both the cases, you will click the Process order button in order to process the PO

Steps to view a PO

To view PO details, perform the following steps:

1. Your Gmail Inbox screen is displayed. Click the Google LLC sent a new Purchase Order mail to view the PO in Ariba Supplier Network
2. Click the Process order button
3. The Ariba Supplier Network login screen is displayed. Log in with your valid credentials
4. The Purchase Order Details screen is displayed. You can view corresponding details of the PO:
   • Sender’s address
   • Supplier’s address
   • Total amount of the PO
   
5. Corresponding details of the selected PO are displayed. You can view the following:
   • Payment terms
   • Contact Information
   • Attachments
   
6. Corresponding details of the selected PO are displayed. You can view the following:
   • Shipping details
   • Billing details
   In the Line Items section, you can view additional details about the line item(s) in the selected PO. These include:

   • description,
   • type,
   • quantity,
   • requirement date,
   • unit price
   • and subtotal.
   
7. Click the Done button to exit