Commercial Invoice Requirements

It is the vendor’s obligation to ensure that the commercial invoice used for shipping is correctly formatted in order to avoid any delays at Customs. The fields that are required to efficiently communicate information to Alphabet’s Logistics Compliance team, and to the customs broker responsible for customs clearance are listed below. A commercial invoice template is also provided for guidance.

Note: certain countries have language requirements. Please contact the local team at [e-mail] to confirm ahead of time.

It is advisable that you pre-alert Alphabet’s Logistics Compliance inbound team at [e-mail] for any shipments for which an Alphabet subsidiary entity is responsible for customs clearance.
Send all Commercial Invoices, Packing Lists and House Air Waybills (HAWB) or tracking numbers to [e-mail]. Note the email reference as “[Alphabet Subsidiary Entity Name] Shipment Pre-Alert [Carrier Name] [HAWB or tracking number]”

A commercial invoice must accompany every international shipment to Alphabet/Google.
The commercial invoice must contain the following data elements:

1. Company name
2. Company address and phone number
3. “Commercial Invoice” to identify the document
4. Seller or Exporter’s name and address
5. Buyer or Importer’s (Sold To Company) name and address
6. Consignee’s (Ship To Company) name and address
   1. Name of employee to receive shipment 
7. Supplier’s invoice number
8. Invoice date
9. Google’s purchase order number
10. Terms of sale / INCOTERM per Google purchase order
11. Shipment Tracking No.
12. Carrier
13. Port of Loading
14. Final Destination (if different from #6)
15. Marks and Numbers
16. Google Part Number (“GPN”) (*obtain from your Google contact at the time the purchase order is created)
    1. Full Description of the goods; no abbreviations
    2. HS classification code (*obtain from your Google contact at the time the purchase order is created)
    3. Country of origin
17. Quantity and unit of measure (e.g. cases, boxes, each)
18. Unit cost per item
    Cannot be Zero Value.  If the invoice covers samples or test devices that are being received free of charge, include the following statement on the invoice: “Samples or Testing Devices with No Commercial Value/Values Listed are for Customs Purpose Only.”
19. Extended price for item shipped x quantity 
20. Total qty shipping
21. Grand total of invoice for all extended costs
22. Total adjustments of any tooling, NRE, prepaid materials, discounts or design work that are in addition to the unit cost per item
23. Invoice total (#23) = Grand Total (#21) - all Total adjustments (#22)
24. Authorized signature of responsible party submitting the Commercial Invoice

Currency/Freight/Insurance:  Certain countries have local requirements.  Please confirm with the local team at [e-mail] ahead of time.