If you have a work or school account, you can show people your availability throughout the week in Google Calendar. You can also show when you're out of office. This can help you and others schedule meetings that respect your actual working hours.
If you don't get an option to set your working hours, your administrator may not have it on for your organisation. Learn how to contact your administrator.
Tip: If your account is eligible, you can also choose a working location. This helps collaborators find suitable meeting times and know your local time zone. Learn how to set your working location.
Learn more about working hours
- When you add your working hours, the start time must be before the end time.
- If you travel, set a working location or change your time zone, your working hours automatically adjust to the local time in your working location.
- Working hours can only be set as a recurring weekly schedule. For temporary changes like appointments, update your regular working hours, then revert them when your schedule returns to normal.
Important: Google Calendar may suggest working hours based on your time zone, the work patterns in your country and your schedule. You can accept, decline or edit these suggestions. Learn how to use Google Calendar in different time zones.
To let people know that you're unavailable when they try to schedule a meeting with you, turn on working hours. You can only turn on working hours from a computer.
- On your computer, open Google Calendar.
- At the top right, click the Settings menu
Settings.
- On the left, under 'General', click Working hours.
- Tip: If your administrator has turned on working location, click Working hours and location.
- In the 'Working hours' section, click Enable working hours.
- Select the days and hours that you work.
- You can split the hours that you work based on when you're available:
- To add more than one time period to your workday, like an overnight shift, click Add
.
- To remove a time period, click Remove
.
- To add more than one time period to your workday, like an overnight shift, click Add
Settings.
.
.Show when you’re out of office
Your Google Calendar declines all meetings when you're not available.
- On your computer, open Google Calendar.
- At the top left, click Create
Out of office.
- Select your out-of-office dates.
- If you're only out of office for part of the day, deselect All day.
- To schedule out-of-office events that repeat, below the day and time that you select, click the drop-down menu
next to 'Does not repeat'
- Optional: Change your decline settings and edit your decline message.
- Click Save.
Out of office.
next to 'Does not repeat' Show your calendar status in Gmail
If you use Gmail for work or school and show when you're out of office:
- Gmail updates your calendar status.
- When someone emails you, your current status is sent to them.
The out-of-office event must last the entire day or extend past your usual working hours.
Important:
- To find your current status, the sender must have access to your calendar.
- To make sure that others have access to your calendar, you must share your calendar with them. Learn how to share your calendar.