Set your working hours & availability

If you use Calendar for work or school, you can set your working hours in Calendar to show when you work and what times you’re available for meetings and events. You can also show when you're out of the office.

Turn on working hours

When you turn on working hours, people who try to schedule meetings with you outside of these hours will be told that you aren’t available. You can only turn on working hours from a computer, and not from the Google Calendar app.

  1. On your computer, open Google Calendar.
  2. In the top right, click Settings Settings and then Settings.
  3. On the left, under "General," click Working Hours.
  4. In the "Working hours" section, click Enable working hours.
  5. Select the days you work and set the times you’re available.

Note: Calendar might suggest working hours based on your time zone, working patterns in your country, and your schedule. You can accept, decline, or edit these suggestions.

Show when you’re out of office

When you’re out of office, all meetings during that time will be automatically declined.

  1. On your computer, open Google Calendar.
  2. At the top of your calendar, click the first date you’ll be out of the office.
  3. Click Out of office.
  4. Select the dates you’ll be out of the office.
  5. Optional: Add time and edit your decline message.
  6. Click Save.
Was this article helpful?
How can we improve it?