Use a screen reader with Google Calendar

If you use a screen reader in Google Calendar, you can:

  • Create and track events
  • Send invites to others
  • Accept or reject invitations

Select an option below:

Before you start

Use Google Calendar as a web application

We recommend that you set up your screen reader to navigate Google Calendar as a "web application" instead of a "webpage."


When you use Google Calendar as a web application, you can use Google Calendar keyboard shortcuts for navigation and navigate Google Calendar more easily. For example, you can press c to create an event, / to begin a calendar search, and t to move back to today’s date. For details, go to How to navigate the Google Calendar interface.

Recommended browsers & screen readers

On your computer, Google Calendar works best with these browsers and screen readers:

Operating system Browser Screen reader
ChromeOS Chrome ChromeVox
Windows

Chrome (recommended)

Firefox

JAWS or NVDA
macOS Chrome (recommended) VoiceOver

Get started

Set up your screen reader for use with Google Calendar

Set up your screen reader to use Google Calendar as a web application.

  • JAWS: To switch off the virtual cursor, press Insert + z.
  • NVDA: Select an option:
    • To switch to focus mode, press Insert + Space.
    • To turn off single letter navigation, press Insert + Shift + Space.
  • ChromeVox: Make sure sticky mode is off. To turn off sticky mode, press the Search key twice.
  • VoiceOver: Make sure QuickNav is off. Press the Left and right arrow keys until VoiceOver says “QuickNav Off.”

Open Google Calendar

Go to calendar.google.com. When you open Google Calendar, the focus is on your calendar view.

How to navigate the Google Calendar interface

In Google Calendar, there are 4 main areas:

  • Top: This area has buttons and links to:
    • Control the events view area
    • Search for queries, like certain events
    • Get support
    • Open other applications 
    • Change the active account
  • Events area: This is the largest area. It’s where events are shown in schedule, day, week, month, or year view. We recommend the use of schedule view with a screen reader.
  • Left navigation area: When expanded, this area is where you can:
    • Find a small calendar to the left of the main events area
    • Add other calendars to the main events area
  • Right sidebar: When expanded, this area provides quick access to other Google apps, like Keep, Tasks, and Contacts.

Shortcuts in Google Calendar

Google Calendar has many shortcuts to help navigate your calendar and perform tasks.

There are 2 ways to get a list of keyboard shortcuts:

  • Use keyboard shortcuts: 
    • On Windows or Chrome, press Ctrl + /
    • On macOS, press + /.
  • Use the Tab key and buttons: Tab past the "Skip to main content" button to the "Keyboard shortcuts" button and press Enter.

Common shortcuts in Google Calendar

Action Shortcut
Create a new event c
Edit an event e
Shift the event view to today t
Delete an event

Windows: Backspace

macOS: Delete

Day view 1 or d
Week view 2 or w
Month view 3 or m
Custom view 4 or x
Schedule view 5 or a
Year view 6 or y
Save an event

Windows: Ctrl + or  Ctrl + Enter

Mac: + or  ⌘ + Enter

Complete common tasks in Google Calendar with a screen reader

Navigate the events area

Change calendar view

  1. Go to calendar.google.com.
  2. Press Tab until you get to the calendar view switcher menu.
  3. To open the calendar view switcher menu, press Space.
  4. In the switcher menu, use the Arrow keys to select one of the following: Day, Week, Month, Year, Schedule, or custom day.
  5. To choose the calendar view, press Enter.

Tip: You can quickly switch from one calendar view to another. To switch to:

Action Shortcut
Schedule view a
Day view d
Week view w
Month view m
Year view y

Navigate calendar in schedule view

We recommend you use the schedule view. In schedule view:

Action Shortcut
Move between days

Left or right arrow keys

The number of events in a day affects the view. The view may include events for one day or several days.

Move between events in a day Up or down arrow keys
Shift view to the next day n
Shift view to the prior day p

Navigate calendar in day view

Action Shortcut
Day view groups events into 2 sections: all-day events and regular events. To move between all-day events or regular events, use the Up or down arrow keys.
Move between events in the all-day events area or the regular events area Tab key
Next day n
Prior day p

Navigate calendar in week view

Action Shortcut
Week view groups events into 2 sections: all-day events and regular events. To move between all-day events or regular events, use the Up or down arrow keys.
Move between days Left or right arrow keys
Move between events in the all-day events area or the regular events area Tab key
Next day n
Prior day p

Navigate calendar in month view

Action Shortcut
Move between weeks Up or down arrow keys
Move between days in the weeks Left or right arrow keys
Move between events in a day

Tab key

Multiple events may not show on screen. To access all events, navigate to the More button, and then press Enter or Space.

Shift view to the next month n
Shift view to prior month

p

Navigate calendar in year view

Action Shortcut
Move between weeks Up or down arrow keys
Move between days of the week Left or right arrow keys
Open list of the day’s events Enter key
Move between events in a day Tab key
Enter month view Space key
Move to the next year n
Move to the prior year p

Go to a specific date

To change the view to a specific date, use the “Go to date” shortcut:

  1. Go to calendar.google.com.
  2. To open the “Go to date” dialog, press g.
  3. Enter the desired date. For example, 05/06/2021.
  4. Press Enter.

Use the small calendar view

To the left of the main calendar area, there’s a small calendar view. You can use the small calendar to change the dates in the current view or to review all days in a month.

Find the small calendar

  • Press Shift + Tab until you hear something like “December 2021 Grid.”
  • Alternatively, reload the page and press Tab until you hear “December 2021 grid.”

Important: If you can’t find the small calendar, it might be because the left nav area is collapsed. To expand, navigate to the main drawer button and press Enter.

Navigate the small calendar

  • To find the desired date, use the Arrow keys. When you find the desired date, press Enter. The main calendar view updates to start on the date you choose.
  • To navigate back to the main calendar area, use the Tab key. 
  • To change to a different month, press Shift + Tab until you get to the “Next month” or “Previous month” buttons. Then, press Enter or Space.

Create & manage events

Create an event

  1. Go to calendar.google.com.
  2. There are 3 ways to create an event:
    • Press c.
    • Press Tab until you get to the “Create” button. To open the menu, press Enter. Choose the type of event you want to create. For example, you can create a regular event or an Out of office event.
    • Press Shift + c. A menu opens. Choose the type of event you want to create. For example, you can create a regular event or an Out of office event.
  3. A dialogue opens. Enter an event title.
  4. Press Tab until you get to the "date and time fields," and enter date and time info. 
  5. Optional: To invite guests to the event, press Tab until you reach the “Guests” edit field, and then enter your guest’s email address.
  • As you enter a name or email address, a suggestion is announced. If that’s the person you want to invite, press Enter.
  • More suggestions are listed below the edit field. To listen to the names, press the Down arrow key. When the desired person is found, press Enter.
  • If a person isn’t suggested, continue to enter their name, and the suggestion list changes.
  1. Optional: Populate other fields, like:
    • Rooms or meeting info
    • Notifications
    • Attachments
    • Meeting description
  2. There are different ways to save an event:
    • ChromeOS or Windows: Press Ctrl + s or Ctrl + Enter.
    • Mac: Press or + s or Command + Enter.
    • On any operating system, you can press the Tab key until you get to the “Save” button. Then, press Enter.
  3. To discard the event, press Esc.

Create a recurring event

  1. Go to calendar.google.com.
  2. Find an event or create a new one:
    1. Navigate to an event in the Calendar view. To open the event details, press e.
    2. To create a new event, press c.
  3. Press Tab until you get to the “Does not repeat” drop-down and then press Enter or Space. The drop-down opens.
  4. Choose an option:
    1. To select a preset event frequency, use the Arrow keys to go through the list of frequency options. When you hear the recurrence frequency you want your event to have, press Enter or Space.
    2. To set a custom event frequency:
      1. Arrow to the Custom button and then press enter or space. Enter the number of times the event repeats.
      2. Press Tab to go to the “Repeat every” button. To move through the days of the week, press the Tab key. To choose a day, press Space
      3. Optional: You can choose the start and end date. Press Tab to go through the list and make a selection.
      4. To save your recurring event set-up, press Tab to go to the “Done” button and then press Enter or Space.

Open an event

  1. Go to calendar.google.com.
  2. Navigate to an event in the calendar view.
  3. Choose an option:
    • To review event info only, press Enter.
    • To edit event info, press e.
  4. To review event info, press Tab to go through the event fields. 
    • Tip: You can’t access all info with the tab key. To hear some info, you may have to use screen reader commands. To use screen reader commands with your screen reader:
      1. JAWS: Turn on the virtual cursor.
      2. NVDA: Turn on browse mode.
  5. When done with event review, select an option:
    • To save the event, press Ctrl + s or Ctrl + Enter or ⌘ + s.
    • To close the event, press Esc
    • To cancel any changes you made, press Tab to go to the “Cancel event changes” button and then press Enter or Space.

Add & remove attendees from an event

  1. Go to calendar.google.com.
  2. Find an event or create a new one:
    1. Navigate to an event in the Calendar view. To open the event details, press e.
    2. To create a new event, press c.
  3. To invite guests to the event, press Tab until you reach the “Guests” edit field, and then enter your guest’s email address.
  • As you enter a name or email address, a suggestion is announced. If that’s the person you want to invite, press Enter.
  • More suggestions are listed below the edit field. To listen to the names, press the Down arrow key. When the desired person is found, press Enter.
  • If a person isn’t suggested, continue to enter their name, and the suggestion list changes.
  1. Optional: You can mark a guest’s attendance as optional.
    1. To mark a guest as optional, press Tab until you get to the list of invited guests.
    2. Use the Arrow keys to get to the guest you want to mark as optional.
    3. Press Tab to go to the “Mark optional” button and then press Enter or Space.
  2. Optional: You can remove a guest.
    1. To remove a guest, press Tab to get to the list of invited guests.
    2. Use the Arrow keys to go to the guest you want to remove.
    3. Press Tab until you get to the “Remove" button and then press Enter.
  3. To save the event, press Ctrl + s or Ctrl + Enter or ⌘ + s.

Add & remove rooms for an event

You can add and remove rooms to events if your Google Account is through your work or school. 

  1. Go to calendar.google.com.
  2. Find an event or create a new one:
    • Navigate to an event in the Calendar view. To open the event details, press e.
    • To create a new event, press c
  3. Press Tab until you get to the “Guests” tablist. To get to the Rooms tab field, use the Right arrow key.
  4. Press Tab until you get to the “Rooms list.”
  5. To enter the list of rooms, press the Down arrow key
  6. To choose a room, press Enter.
    • Optional: To remove a room, on the selected room, press Enter
  7. To save the event, press Ctrl + s or Ctrl + Enter or ⌘ + s.

Use suggested times

After you add guests, Google Calendar provides suggested times when everyone is available. To review the times and choose:

  1. Go to calendar.google.com.
  2. Find an event or create a new one:
    1. Navigate to an event in the Calendar view. To open the event details, press e.
    2. To create a new event, press c
  3. Press Tab until you get to the “Guest” edit field, and then press Enter. Add the guests to the event.
  4. Press Tab to get to the “Suggested times” menu.
  5. To open the menu, press Enter or the Down arrow key.
  6. To review time options, use the Arrow keys.
  7. When you find the time you want to choose, press Enter. The date and times in the meeting update to the suggested time.
  8. To save the event, press Ctrl + s or Ctrl + Enter or ⌘ + s.

Use “find a time”

  1. Go to calendar.google.com.
  2. Find an event or create a new one:
    1. Navigate to an event in the Calendar view. To open the event details, press e.
    2. To create a new event, press c
  3. Press Tab until you get to the “Guest” edit field, and then press Enter. Add the guest to the event.
  4. Press Tab to get to the “Event Details” tablist. To get to the “Find a Time” tab, use the Right arrow key.
  5. To enter the calendar panel, press Tab
  6. To review time options, use the Arrow keys.
  7. When you find the time you want to choose, press Enter. The date and times in the meeting update to the suggested time.
  8. To save the event, press Ctrl + s or Ctrl + Enter or ⌘ + s.

Get someone else’s calendar

You can temporarily add someone’s calendar to your calendar view.

  1. Go to calendar.google.com.
  2. Press +.
  3. Enter the person’s email address.
  4. Press Enter.
  5. Google Calendar adds the other person’s calendar to your calendar view.

Tips:

  • To remove the person’s calendar from the main calendar area, hide their calendar.
  • If you create an event, Google Calendar automatically removes the other person’s calendar from your main calendar area.

Delete an event

Important: When you delete an event, you cancel the event for all attendees. When you remove an event from only your calendar, it doesn’t cancel the event for the other attendees. To delete an event: 

  1. Go to calendar.google.com.
  2. Go to an event.
  3. There are several ways to delete the event.
    1. Press Backspace.
    2. Press Delete. 
    3. To open the event, press Enter. Press Tab until you get to the “More actions” button and then press Enter or Space. Use the Arrow keys to get to the “Delete” button and then press Enter.
    4. Delete from the event dialog:
      1. Press Tab to go to an event and press e.
      2. Press Tab until you get to the “More actions” button and then press Enter
      3. To find the Delete button, use the Down arrow key and then press Enter.
  4. Optional: If the event recurs, follow the steps in remove one or all event recurrences.

Remove one or all event recurrences

If an event is part of a series, a dialog box asks if only one or all should be removed. To choose remove one or all event recurrences:

  1. Use the Up and down arrow keys and choose whether to delete:
    1. This event
    2. This and following events
    3. All events
  2. Optional: If other guests are invited to the meeting, you can enter a message about the cancellation. After you enter your message, press Tab
  3. Press Tab until you get to the “OK” button and then press Enter.

Restore an event

If you delete an event by mistake, you can view or restore it for 30 days. To restore an event:

  1. Go to calendar.google.com.
  2. Press Tab until you get to the "Settings" menu button.
  3. To open the Settings menu, press Enter or the Down arrow key.
  4. Use the Down arrow key until you get to the "Trash" button.
  5. Press Enter. 
  6. Press Tab until you get to the list of deleted events. 
  7. Use the Arrow keys until you find the event you want to restore.
  8. To select the deleted item, press Space.
  9. Press Tab until you get to the “Restore” button and then press Enter.

Respond to event invitations

From the events view

  1. Go to calendar.google.com.
  2. Navigate to an event.
  3. Open the context menu.
    • ChromeOS: Press Search + m.
    • Windows: Press Function + Shift + f10 or press application key on.
    • Mac: Press Ctrl + Option + Shift + m.
  4. To choose an RSVP option, press the corresponding letter key or arrow to the desired item, then press Enter.
Response Shortcut
Yes y
Yes, in a meet room r
Yes, joining virtually v
No n
Maybe m

From the event bubble

  1. Go to calendar.google.com.
  2. To navigate to an existing event, use the Arrow keys or the Tab key. When you get to the event, press Enter.
  3. Navigate to “Going?”
  4. Press Tab to go to the “Yes, No, or Maybe” buttons. To select an RSVP option, press Enter.
  5. Optional: If the event recurs, choose your response and then press Enter
    • This event 
    • This and following events
    • All events

From the full event dialog

  1. Go to calendar.google.com.
  2. To navigate to an existing event, use the Arrow keys or the Tab key
  3. When you get to the event, press e.
  4. Press Tab until you get to the “Going?” menu and use the Up or down arrow keys to go to the “Yes, No, or Maybe” buttons. 
  5. To choose an RSVP option, press Enter.
  6. To save the event, press Ctrl + s or Ctrl + Enter or + s.

From email

  1. In your email, open the email invitation. 
  2. Press Tab until you get to “Going?” and use the Arrow keys or Tab key to go to the “Yes, No, or Maybe” buttons. 
  3. To select an RSVP option, press Enter.

Join a video meeting from a calendar event

  1. Go to calendar.google.com
  2. Navigate to an event.
  3. There are 2 ways to join a meeting:

Option 1: Use the context menu

a. Referring to the keystrokes for your device, open the context menu.

  • ChromeOS: Press Search + m.
  • Windows: Press Function + shift + f10 or press the application key.
  • Mac: Press Ctrl + Option + Shift + m.

b. Press j or Use the Down arrow key until you get to the "Join meeting" button and then press Enter.

Option 2: Use the event bubble

a. Press Enter to open the event bubble

b. Press Tab until you get to the “Join now” button and then press Enter.

Set your availability & out-of-office status

When you indicate that you’re out of the office, your calendar creates events that automatically decline all meetings during your out-of-office time.

  1. Go to calendar.google.com.
  2. To create a new out-of-office event, press Shift + c
  3. Press Tab until you get to the “Event” tablist. Use the Arrow keys to get to the “Out of office” tab.
  4. Press Tab until you get to the date parameters. Set the time or dates you’ll be out of office. 
  5. To save the event, press Ctrl + s or Ctrl + Enter or + s.

Open calendar settings

There are 2 ways to get to settings:

  • Press s
  • Press Tab until you get to the "Settings" menu button. Then, press Enter.

Share your calendar

  1. Go to calendar.google.com.
  2. Press Tab until you get to the "Settings" menu button, or press s.
  3. To open the Settings menu, press Enter or the Down arrow key.
  4. Use the Down arrow key until you get to the “Settings" menu and then press Enter.
  5. Press Tab until you get to “Settings for my calendars.” When you find the calendar you want to share, press Enter.
  6. Press Tab until you get to the “Add people” button and then press Enter or Space.
  7. To share your calendar with someone, enter their email address.
  8. Press Tab until you get to the “Send” button and then press Enter or Space.

Manage your different calendars

Add calendars

  1. Go to calendar.google.com.
  2. Press Tab until you get to the "Settings" menu button, or press s.
  3. To open the Settings menu, press Enter or the Down arrow key.
  4. Use the Down arrow key until you get to the “Settings" menu and then press Enter.
  5. Press Tab until you get to the “Add calendar” button and then press Enter.
  6. Choose from the options and then press enter
    • Subscribe to calendar: You can subscribe to and view other calendars. 
    • Create a new calendar: You can create new calendars. 
    • Browse resources: This is a list of resources that are schedulable. Each resource is nested under a tabbable location. 
    • Browse calendars of interest: This is a list of interest-based calendars, like sports calendars and holiday calendars.
    • From URL: You can add a new calendar from a link.

Show & hide calendars from view

  1. Go to calendar.google.com.
  2. Press Tab until you get to the “My calendars” button.
    • If the “My calendar” button isn’t available, press Tab until you get to the Main menu drawer button and then press Enter or Space. The left navigation bar expands.
    • If the drop-down next to the “My calendars” button doesn’t expand, press Tab until you get to the “My calendars” button and then press Enter.
  3. To find the calendar you want to show or hide, use the Arrow keys.
  4. To show or hide the calendar, press Space or Enter.

View other calendars

You can add other calendars to your calendar.

  1. Go to calendar.google.com.
  2. Press Tab until you get to the “Other calendars” button.
    • If the “Other calendars” button isn’t available, press Tab until you get to the Main menu drawer button and then press Enter or Space.
    • If the drop-down next to the “Other calendars” button doesn’t expand, press Tab until you get to the “Other calendars” button and then press Enter.
  3. To find the calendar you want to show or hide, use the Arrow keys.
  4. To show or hide the calendar, press Space or Enter.

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