Use a screen reader with Google Calendar

You can create and track events, send invites to others, accept or reject invitations, and more in Google Calendar using a screen reader.

Tips for using keyboard shortcuts

  • JAWS: Turn off virtual cursor or use the JAWS pass through command JAWS + 3

  • NVDA: Switch to focus mode or use the pass through command NVDA + F2

  • Chrome VOX or VoiceOver: Don’t switch modes or use a pass through command.

Learn how to turn on keyboard shortcuts

Navigation tips

  • To go to the next time period, press n or j.
  • To go the previous period, press p or k.
  • To return to showing today, press t.
  • To create a new event, press c.
  • To move to the next event, press the tab key on your keyboard. To go back, press shift + tab.
  • Go to the mini calendar with your screen reader’s "Move to table" command. Then select the day you want to be first in the view area.

Create and update events

Create an event with guests or rooms

To invite people and book rooms for your events:

  1. Open Google Calendar.
  2. Select Create.
  3. Fill out the event details.
  4. Optional: Select "Does not repeat" and choose how often to repeat it.
  5. Select Guests or Rooms. Your work or school has to set up rooms in Calendar before you can book them.
  6. Enter the names of the rooms or guest.
  7. When you’re finished, select Done.
  8. Repeat steps 5 to 7 until you’re finished inviting people or booking guests.
  9. Optional: To choose a time that works for everyone else with a Google Account, select Suggested times.
  10. Save the event.
  11. Optional: If you want to send an email to guests, select Send.
Find a time

If someone has shared their calendar with you, or is part of your work, school, or other organization, you can check if they're free or busy when adding them to an event.

  1. Open Google Calendar.
  2. In the bottom right, select Create event.
  3. In the "Add Guests" box, enter the name or email address of the person you want to invite.
  4. Under the event title, select Find a time. If the guest you invited has shared their calendar with you, you'll see their schedule next to yours.

Respond to invitations

If you get invited to an event, you'll see that event on your calendar. To reply to or change your reply an invitation:

Respond to an event invitation
  1. Open Google Calendar.
  2. Select an event.
  3. Select Yes, Maybe, or No.
Respond to an invite and send a note

When you respond to an invitation, you can also add a note for the person who created the event, like "I'll be 10 min late" in the event settings.

  1. Open Google Calendar.
  2. Open an event.
    • For events you’ve created, select the event and select Edit.
    • For events someone else made, select the event and select More details.
  3. Select Yes, Maybe, or No
  4. Select Add a note and enter your note. (Other people that are invited to the event will be able to see what you wrote under your name.)
  5. Save the event.


Change how you’re notified of events

When you create an event, you can choose whether Calendar sends you updates by email or system notification.

  1. Open Google Calendar.
  2. Select Settings Settings and then Settings.
  3. Select Calendars.
  4. Next to your calendar's name, select Edit notifications.
  5. Choose how and when you want to be notified about different events and updates.
  6. Select Save.

Add or change notifications for existing events

  1. Open Google Calendar.
  2. Select an event.
  3. Select Edit or More details.
  4. Under"Notifications," choose how and when you want to be reminded.
    • You can pick between notification alerts or email and choose when you get the notification.
    • To add another notification method or time, select Add a notification.
    • To remove a notification, select Remove notification.
  5. Select Save.

Share your calendar

You can show when you’re available by sharing calendars with coworkers, friends, and family with a Google Account.

  1. Open Google Calendar.
  2. Select Settings Settings and then Settings.
  3. On the left, select the calendar you want to share.
  4. Under “Share with specific people,” select Add people.
  5. Enter the email address of someone you want to share your calendar with.
  6. When you’re done, select Send.

View other calendars

You can add other calendars to yours, like holiday lists.

  1. Open Google Calendar.
  2. Select Other calendars.
  3. Find the calendar you want to view or hide and turn it on or off.

Identify which calendar an event is in

To find out who created an event or whose calendar the event is on:

  • Use arrow keys in virtual cursor off or focus mode. You’ll hear information as you highlight calendars, such as the calendar’s name.
  • Expand an event and listen to the name of the calendar in the event details.

Delete an event

If you can’t attend an event or don’t want it on your calendar, you can delete it.

  1. Open Google Calendar.
  2. Select an event.
    • If Calendar keyboard shortcuts are on, press Backspace.
    • Select Delete.
    • Open the event, then select Delete.

Restore deleted events

If you deleted an event by mistake, you can view or restore it for 30 days after deleting them.

  1. Open Google Calendar.
  2. Select Settings Settings and then Trash.
  3. Optional: Check the checkbox for the event or events you want to restore, then select Restore selected events.
Was this article helpful?
How can we improve it?