Sync your calendar with computer programs

You can see your Google Calendar events with other computer applications like Outlook.

Sync or view your calendar

There are two ways to view your Google Calendar in another calendar application. You can add your calendar to view in another application, and some applications will also let you edit events.

Sync your Google Calendar (view & edit)

With some calendar applications, you can sync your calendar using your Google Account. This means you can add and edit events from either Google Calendar or your other application.

  1. Open your other calendar application.
  2. Look for an option to add another account. This might be in Settings or Preferences.
  3. Sign in with your Google account. If you use 2-step verification with your account, you'll have to enter an app password.
  4. Follow the steps to add your Google Account.
See your calendar (view only)

If your calendar application doesn't have a full sync option, or if you want a read-only view of one calendar, you can sync your calendar to the application using a link to XML or ICAL.

  1. On a computer, open Google Calendar.
  2. In the top right, click Settings settings gear button > Settings.
  3. Open the Calendars tab.
  4. Click the name of the calendar you want to use.
  5. In the Private Address section, click XML or ICAL depending on the format used by the other application.
  6. Copy the XML or ICAL link that appears in the window, or click the ICAL link to download an ICS file. 
  7. Paste the link or upload the file as directed by your other calendar application.

Note: Only you should know the Private Address for your calendar. Don’t share this address with other people. If you accidentally shared your calendar's Private Address, click Reset Private URLs to create a new Private Address.

I don't see "Private Address"

If you're using a Google Apps account for work or school, administrators might change the sharing settings for your calendars. If you don't see the Private Address, ask your domain administrator for help.

About Calendar addresses

Private Address

The Private Address lets you view your calendar in other applications like Outlook or Apple Calendar. If you want to let someone else view your calendar, you can share your calendar. You should not give your Private Address to other people. If you accidentally shared your Private Address, click Reset Private URLs to invalidate the old address and create a new one.

Calendar Address

The "Calendar Address" is for sharing publicly, but the "Private Address" next to it isn't meant to be shared with anyone. Learn more about the Calendar Address.

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Courtney is a Calendar expert and author of this help page. Leave her feedback below about the page.

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