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Invite people to your Calendar event

You can add anyone with an email address to your event, even if they don't have Google Calendar.

Add people to your event

  1. Open the Google Calendar app Calendar.
  2. Edit or create an event you want to add people to.
  3. Tap Edit Edit.
  4. Tap Add guests.
  5. Type the name or email address of the person you want to invite.
  6. Tap Save.

When you save your event, an email invitation will be sent to your guests.

Options for inviting guests

Invite people who don't use Google Calendar

You can invite people who don't use Google Calendar to your event by following the steps above and inviting the person using their email address.

Invite people using Google Groups

You can invite a Google Group to your event instead of inviting people one by one. Follow the steps above and add the email address for the group. Learn more about inviting groups to your event.

See who is coming to your event

When guests receive your invitation email, they can respond using the Yes, No, or Maybe links in the email.

To see who responded to your event:

  1. Open the Google Calendar app Calendar.
  2. Open the event.
  3. In the "Guests" section, you'll see who is attending.

Find a meeting time

If you got your Google Account through your work, school, or group, you may see guests’ schedules and find a meeting time that works for everyone.

  1. Open the Google Calendar app Calendar.
  2. Create or edit an event.
  3. Add your guests.
  4. Tap Find a time.
  5. Choose a suggested time.

Compare schedules: Tap More More and choose a time.

Filter meeting times: On the "Find time" page, tap Change. You can change the duration of the meeting and the timeframe when it should happen.

Editing events: You can only edit the event if you created the event yourself, or if the event organizer gave guests permission to change the event.

Troubleshoot problems

Guest limit for invitations

You can invite up to 200 people to an event.

If you need to invite more people, you can invite people using Google Groups. With Groups, you can invite groups that have up to 100,000 people. Learn more about inviting groups to your event.

Invitation not received

If a guest didn't receive an invitation for your event, here are a few things you can try:

  • Try removing the guest from the event and adding them again. This should resend the invitation.
  • Ask the guest to check the spam folder in their email.
  • Ask the guest to make sure that they didn't turn off email notifications for new events. If they use Google Calendar, ask the guest to check their email notifications while on a computer.

Aaron is a Calendar expert and author of this help page. Leave him feedback below about the page.

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