Share your calendar with someone

Important: Use caution when sharing your calendar and choose what others can access. Anyone with full access permissions to your calendar will be able to:

respond to invitations
create and edit events
share your calendar with others
receive emails about changes to your calendar
delete your calendar

Tip: If your account is managed through work or school, your account’s admin may have limited or turned off sharing outside of the organization. To learn more, contact your admin.

Share your calendar

You can share any calendar you created, and you can set different access permissions for each calendar. Learn how to create a new calendar.

Share a calendar with specific people

On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
On the left, find the “My calendars” section. To expand it, click the Down arrow .
Hover over the calendar you want to share, and click More Settings and sharing.
Under “Share with specific people or groups,” click Add people and groups.
Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Learn more about access permissions.
Click Send.
The recipient will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.

Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing” permission.

Example: How to share your calendar

An animation that shows how to share your calendar with a person or group

Share a calendar with the public

On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
On the left, find the “My calendars” section. To expand it, click the Down arrow .
Hover over the calendar you want to share, and click More Settings and sharing.
Under “Access permissions for events,” select Make available to public.
Next to “Make available to public,” choose the level of access you want to give in the drop-down menu. Learn more about access permissions.

Tip: The only way to let people who don’t have Google Calendar find your calendar is to make it public. Learn more about sharing publicly.

Share a calendar with everyone in your organization

If you use Google Calendar through your work, school, or other organization, you can make your calendar available to everyone in your organization under “Access permissions for events.” Learn more about access permissions.

How this setting works

People in your organization can find your calendar.
People outside your organization won’t be able to find your calendar.
If you invite someone outside your organization to a meeting, they can find information about the meeting.
When you share your Calendar with everyone in your organization, you can choose between "See only free/busy (hide details)" or "See all event details."

Control access to your calendar & individual events

Understand permission settings for shared calendars

When you share your calendar with someone, you can choose how they find your events and if they can make changes like adding or editing events.

Access permission	What others can do
See only free/busy (hide details)	Check when your calendar is booked and when it has free time, but not the names or details of your events.
See all event details	Find details for all events except for the following: Details of events marked as private aren't visible. Guest list of events without "See guest list" permission isn't visible. Find the time zone setting for the calendar. Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
Make changes to events	Find details for all events, including private ones. Add and edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
Make changes & manage sharing	Find details for all events, including private ones. Add and edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Change sharing settings. Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up. Permanently delete the calendar.

Tips

If your account is managed through work or school, your account’s admin may have limited or turned off permission settings. To learn more, contact your admin.
Events from Gmail that have the “Only me” visibility setting aren’t visible to anyone you’ve shared your calendar with, even people with “Make changes” access, unless you change the sharing settings for the event or the default setting for events from Gmail. Learn more about events from Gmail.

“Access permissions for events” & “Share with specific people or groups” settings

In your shared calendar’s settings, you can set general “Access permissions for events” and “Share with specific people or groups" permissions. Between both, the broader permission is applied to specific people.

For example, if you make a calendar available to the public and select “See all event details,” and then you share the calendar with a specific person and select “See only free/busy,” that person will still be able to find all your event details.

Change visibility settings for an individual event

Your events automatically have the same access permissions as your calendar. However, you can edit the visibility for each event. Learn more about changing the visibility setting for an event.

Turn off calendar sharing

Stop sharing your calendar publicly

On your computer, open Google Calendar.
On the left, find the “My calendars" section. To expand it, you may need to click the Down arrow .
Hover over the calendar you want to unshare, and click More Settings and sharing.
- To stop sharing publicly: Under “Access permissions for events,” turn off "Make available to public."
- To stop sharing with your organization: Under “Access permissions for events,” turn off "Make available for {company name}."
- To stop sharing with specific people or groups: Under “Share with specific people or groups,” next to the person or groups you want to remove, click Remove .

Tip: If you share multiple calendars, repeat these steps for any other calendars you want to stop sharing.

Fix problems with sharing

Person you shared a calendar with can’t find your calendar

Check that you added the correct email address.
Make sure they click the link in the email they received. They should check their Spam folder if they can’t find it.
Remove the person from the calendar’s sharing settings and then add them back.
Check if your account is managed through work or school. Your account’s admin may have limited or turned off sharing outside of the organization. Learn how to find your admin.

Share your calendar with someone