Learn about changes to Google Calendar appointment slots

You can no longer create new appointment slots. Effective August 7, 2024, if you still have active appointment slots:

  • You get a message on your current slots to let you know they’re no longer bookable.
  • People get an error message when they try to book appointments in slots on your calendar.
  • Any current appointments booked through appointment slots remain unchanged.

To let others schedule new appointments on your calendar, switch to appointment schedules.

Appointment schedules are a feature-rich appointment booking system that offer a smoother booking experience and more powerful features than appointment slots.

  • If you use Google Calendar with a personal account, you can create a single booking page to let others schedule appointments on your calendar.
  • If you have an eligible Google Workspace or Google One subscription, you can use premium features like automatic email reminders, customizable appointment availability, and paid appointments. Learn more about premium features for appointment schedules.

Create your appointment schedule

For some Google Workspace subscriptions:

  • If you have Google Workspace Business Starter: You can create a single booking page to let others schedule appointments on your calendar. You can’t create more than one booking page with your subscription.
  • If you have Google Workspace Essentials, Frontline, or an older Google Workspace subscription that’s no longer offered: You can’t create appointment schedules.

To find out which subscription you have, reach out to your administrator.

Compare appointment schedules to appointment slots

  • Check other calendars for availability: By default, appointment schedules check your primary and secondary calendars for any conflicts. To turn this feature off when you create or edit an appointment schedule, deselect the checkbox next to “Check calendars for availability.”
  • Set up recurring schedules: With appointment schedules, you can set up a one-time or recurring appointment schedule.
  • Check visibility: Other users with access to your calendar will know when you have appointment schedules booked. They won't find unbooked appointment schedules.
    • Tip: For publicly shared calendars, to make it easier for others with access to your calendar to find the link to your booking page, add a time block on your calendar for your appointment schedule:
      • Set the availability status to "Free" so that it doesn't create conflicts with your actual availability.
      • In the description, include the link to the appointment schedule booking page.
  • Add co-hosts:
    • You can also add Google Groups directly.
    • Co-hosts’ calendars aren't automatically checked for availability. For their availability to be considered, select your co-host's calendar in the "Check calendars for availability" section. However, you need to be subscribed to their calendar.
    • Co-hosts receive an invite to the booked appointment but won’t find the full schedule of non-booked appointments on their calendar. To give other users access to an appointment schedule, use a secondary or team calendar.
  • Book conference rooms:
    • You can’t reserve a conference or meeting room on an appointment schedule, but you can add the room to the booked appointment.
    • When you set up your appointment schedule, guests with permissions to invite others can update the event to invite other guests or book rooms.

Manage your appointment slots

Important: If you still have active appointment slots, switch to appointment schedules before August 7, 2024. Your current appointment slots don't transfer automatically to appointment schedules.

When someone reserves an appointment slot, the reserved slot shows up as an event on their calendar and inside the larger block on your calendar.

Add guests to the appointment block

When you add a guest to the appointment block, the guest gets added to every appointment slot in the block and receives an email each time someone reserves an appointment. For example, a professor might add her assistant as a guest to be present during office hours.

To add guests to an appointment block, open the appointment event and click Add guests.

Tip: Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page.

Invite others to reserve an appointment slot
  1. Open Google Calendar.
  2. Click your appointment and then Go to appointment page for this calendar.
  3. Copy and paste the appointment page link from your browser.
  4. Send this link to people who want to reserve an appointment slot.

Tip: People can reserve your appointment slots with Google Calendar. If necessary, they can create a Google Account to get started.

Reserve an appointment slot

  1. Click the link for the appointments page. You can find the link in an email, message, or calendar event that's been shared with you.
  2. Click an available appointment slot and then Save.

Cancel an appointment slot

  1. Open Google Calendar.
  2. Click the appointment slot.
  3. Under "Going?" click No.

Turn appointment schedules on or off

On work and school accounts, you can switch between appointment slots and appointment schedules any time. Any current slots or schedules remain active and available whether appointment schedules are on or off.

  1. On your computer, open Google Calendar.
  2. Go to Settings and then General and then Appointment schedules.
  3. Select or deselect the box next to "Create appointment schedules instead of appointment slots."
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