Use Google Calendar with a screen reader

Screen reader support

Google Calendar supports ChromeVox and Windows IE9/JAWS. Other screen reader and browser combinations may work but are not guaranteed. Keyboard navigation is possible with any supported browser.

Tips:

  • JAWS users who would like to use built-in shortcuts should turn off virtual cursor (insert+z+z).
  • Mac OS X users should use the following settings so that Tab key navigation reaches all accessible elements:
    • In Mac System Preferences: System Preferences > Keyboard and Mouse > Keyboard Shortcuts > Full keyboard access > All controls.
    • In Safari: Preferences > Advanced > Press Tab to highlight each item in the page.

Signing in

To sign in to Google Calendar, follow these steps:

  1. Visit https://www.google.com/calendar.
  2. Enter your username, then press Tab to move to the password field.
  3. Type your password, then press Enter.

Using Google Calendar

Upon signing in, there will be a welcome link. Activating the link will enable Agenda view as the default view and enable keyboard shortcuts for Google Calendar. Agenda view is the recommended view for screen reader users.

Navigating the Agenda view

  • Use Up / Down arrows to navigate up and down the list of events for displayed calendars.
  • Use Left / Right arrows to navigate among days.
  • Press Enter to expand an event to show more of the event’s details.
  • Press Tab to navigate among the event’s details, such as RSVP options or event color.
  • Press Delete to delete an event.
  • Press e to go to an event's details.
  • Press Ctrl + z (or + z for Mac) to undo.

When an event title is selected, the screen reader announces the event title, event time, and the calendar the event is on.

Navigating the event page

  • Use Left / Right arrows to navigate among options within a particular setting. For example, navigating the Show me as setting: Available / Busy / Busy (decline invitations).
  • Use Spacebar to toggle on or off the All day... and Repeat options.
  • Use Enter to make selections such as event color or Add attachments.
  • Press Ctrl + z (or + z for Mac) to undo.

To navigate the Guests list:

  • Use Up / Down arrows to navigate among invited guests and added rooms.
  • Use Spacebar to toggle Optional attendee status for guests.
  • Use Delete to remove an invitee or added room.
    • On Mac: fn + Delete. On Chromebook: alt + Delete.

After adding guests to an event, a Suggested times link will appear, allowing you to easily choose a convenient time for all event participants.

To navigate among calendar lists

  • First, focus on a calendar list option.
  • Use Up / Down arrows to navigate up and down the list of subscribed calendars.
  • Use Spacebar to turn the visibility of a calendar on or off (display events on your calendar or not).
  • Use Delete to remove a calendar from the list (only available for ‘Other calendars’)
    • On Mac: fn + Delete. On Chromebook: alt + Delete.
  • Press Ctrl + z (or + z for Mac) to undo.

Keyboard shortcuts

To open a list of keyboard shortcuts at any time, press the question mark key (?).

Still in development

  • Audible feedback: Audible feedback is not yet available for every action (for example: deleting an event or removing a guest).
  • Navigation: General navigation currently requires extensive tabbing or screen reader-enabled navigation. We are working on improving this.