Control access to a shared calendar

Important: If you have a work or school account, your administrator can limit sharing or turn off permission settings. Learn how to contact your administrator.

When you share your calendar with someone, you can choose how they find your events and if they can do things like add or edit events.

Learn the basics of sharing your calendar

• Only share your calendar with people that you trust. Anyone with full access to your calendar can:
  • Respond to invitations.
  • Create and edit events.
  • Share your calendar with others.
  • Receive emails about changes to your calendar.
  • Delete your calendar.
• Your events automatically have the same access permissions as your calendar. However, you can edit the visibility of each event. Learn how to change your event visibility settings.
• Events from Gmail with the “Only me” visibility setting aren’t visible to anyone you’ve shared your calendar with. Learn about events from Gmail.
• Learn how to share your calendar.

Learn about access permissions for shared calendars

You can set access permissions for:

• All events on your calendar
• Specific people and groups

When there's a conflict between the permissions for all events and for a specific person or group, the broader permissions take priority.

For example:

• You make your calendar public with the access permission "See all event details."
• Then, you share your calendar with someone and set their permission to "See only free/busy (hide details)."
• Since the calendar is now public, anyone can find your event details and the person you share your calendar with can still find information about events on your calendar.

Access permission	What others can do on your calendar
See only free/busy (hide details)	Check your availability, but can’t find the names or details of your events.
See all event details	Find all event details, except: On events you mark as ”Private” Guest lists of events without "See guest list" permission Find the time zone setting for the calendar. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event.
Make changes to events	Find details for all events. Add events. Edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Find sharing settings. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event.
Make changes & manage sharing	Find details for all events. Add events. Edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Change sharing settings. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event. Permanently delete the calendar.

Related resources

• Share your calendar with someone
• Create & manage a public Google calendar