[UA] Export and share reports [Legacy]

You are viewing a legacy article about Universal Analytics. Learn more about Google Analytics 4 replacing Universal Analytics.

This article is about exporting and sharing reports in Universal Analytics. For information about exporting and sharing reports in Google Analytics 4, go to [GA4] Share & export reports.

Export a report

To export a report:

1. Open the report you'd like to export. Analytics exports the report as it is currently displayed on your screen, so make sure that you've applied your desired date range and report settings.
2. Click Export (across from the report title).
3. Select one of the export formats:
   • CSV
   • TSV
   • TSV for Excel
   • Excel (XLSX)
   • Google Sheets
   • PDF

Your file is generated automatically and available in the download directory on your computer.

The final line chart that is generated when you run a motion chart is not exported.

Share a report

There is a limit of 400 scheduled emailed reports per user per view.

To share a report:

1. Open the report you'd like to share.
2. Click Share (across from the report title).
3. The email address you used as your login is listed in the From field.
4. In the To field, enter a comma-separated list of email addresses.
5. Enter a subject, and select the attachment format and frequency.
6. If you selected a frequency other than Once in the previous step, click ADVANCED OPTIONS and select an Active for period. For example, if you selected Daily in the previous step, and an Active for period of "1 month", the email will be sent daily for a period of one month. Recipients can opt out of receiving emails during the active period by using the link at the bottom of the email.
7. Use the text field to enter the body of your email.
8. Click Send.

The time zone you select in the view settings determines what data is included in the email. The email itself is sent sometime after midnight of the selected time zone, though an exact delivery time can't be guaranteed.

The frequency you select for the report also determines what data is in the report. For example, if you select Daily, then the report includes data for the previous day; if you select Weekly, then the report includes data for the previous week.