Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Present during a video meeting

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Meeting organizers with Google Workspace for Education can prevent participants from sharing their screen. 

You can present your entire screen or a specific window in a meeting to share documents, presentations, spreadsheets, and more.

Examples:

  • Train new employees remotely.
  • Get clients up to speed with project ideas.
  • Hold virtual conferences or classes.
  • Share your meeting notes, projects, roadmaps, and research with international stakeholders.
  • Brainstorm and edit proposals with remote team members.

Present during a video call

Tip: There can be a maximum of up to 10 simultaneous presentations in a meeting at a time.

To present your mobile screen to all video call participants, start a broadcast:

  1. Join a video call.
  2. Tap the screen and then More More
  3. Tap Share screen  and then Start Broadcast.

Tip: You can present your screen during someone else's presentation. If you start to present, their presentation will pause. 

To stop presenting your mobile screen, stop a broadcast:

  1. On your video call screen, tap Stop sharing  and then Ok.

Join only to present

When you join to present, only your window or application is shown in the video call. No audio or other video is shared.
  1. Open the Meet app Meet app:
    • Tap a video call from your upcoming meetings.
    • To enter a meeting with a code or nickname, tap Join with code.

Tip: You can only use nicknames with people in your organization. Meeting nicknames are currently only available to Google Workspace users.

  1. Instead of Join, tap Share Screen.
  2. In the "About screen sharing" window, tap Continue.
  3. In the video call, tap Start Broadcast.

Tip: You can present your screen even if someone else is already presenting.

Prevent participants from sharing their screen

Important: Host Management must be turned on to use Present lock.
Meeting hosts can stop participants from sharing their screen. If you turn presentations off in recurring meetings or meetings that use the same meeting code, the setting will be saved for the next scheduled meeting. If you turn presentations off in a one-time, nicknamed, or instant meeting, the presentation setting will turn on after the meeting ends. 

To turn screen share on or off

  1. In a meeting, tap the screen and then Menu More
  2. Tap Meeting safety .
  3. On the bottom, turn Share their screen on or off.

Related topics


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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