Set up Google Workspace on an Android device

This article applies only for Google Workspace customers. Learn more about Google Workspace.

You can set up Google Workspace on an Android device so that you can access your work or school account on the go. You can use your own personal device or one from your company. If your company uses mobile management to keep data safe, you might need to install a Google device policy app on the device and create a work profile.

Before you begin

  • To get started, you need a Google Workspace account and an Android device. If you don’t have a Google Workspace account, contact your administrator.
  • These instructions are for users with Pixel devices running Android 8.0 Oreo or later. If you have a different device, setup might vary. 

Step 1: Add your Google Workspace account to the device

I’m using my own personal device
  1. Choose an option:
    • If you have a new or factory-reset device, start the device and follow the prompts to get to the Google sign-in screen.
    • If your device isn’t new, tap Settingsand thenAccountsand thenAdd accountand thenGoogle.
  2. If prompted, enter your device password. 
  3. Enter your Google Workspace email address and tap Next.
    Your Google Workspace address is the email address that you use for work or school.
  4. Enter your password and tap Next.
  5. To accept the Terms of Service and Privacy Policy, tap I agree.
  6. If prompted, tap Moreand thenNextand thenNext and choose an option: 
    • Tap Use for work only.
    • Tap Use for work & personal.
  7. What you see next depends on how your administrator wants to manage your device: 
    • If you’re asked to create a screen lock, tap Next and follow the steps. After the screen lock is created, you’re done. You can access your work apps and data on the device.
    • If you’re asked to install a device policy app, go to Step 2.
    • If you don’t see any prompts, you’re done. You can access your work apps and data on your device.

For details about how your admin manages your device, see How your device is managed.

I’m using a company-owned device
  1. If the device was already in use, do a factory reset. 
    Tap Settingsand thenBackup & resetand thenFactory data resetand thenfollow the prompts.
  2. On the home screen, tap Start
  3. Connect to a mobile network or tap the Wi-Fi network that you want to use.
    Once connected, the device might check for updates.
  4. When prompted, choose an option:
    • Copy your data from another device or the cloud.
    • Set up the device as a new device.
  5. Sign in with your Google Workspace email address and tap Next.
    Your Google Workspace address is the email address that you use at your organization.
  6. Enter your password and tap Next.
  7. To accept the Terms of Service and Privacy Policy, tap I agree.
  8. When prompted, tap Accept & continue to set up your device for work.
    Note: If you get a prompt to install a device policy app, go to step 2 (below).
  9. Follow the prompts to set up security features.

Step 2: Install a management app and create a work profile

Use these steps if your device prompts you to install or update the Android Device Policy app, the Google Apps Device Policy app, or a work profile. Learn more about how your device is managed.

Install the Android Device Policy app
This app allows your administrator to manage your device and control some settings. For example, your administrator might want you to set a screen lock on your device. 
  1. At the prompt, tap Install.
  2. Tap Install.
  3. Tap Accept & continue to create a work profile on the device.
  4. Tap Next and follow the prompts to set up your work profile. 
  5. If prompted, tap Start and follow the steps to set a screen lock for your device.
  6. Tap Installand thenNext to install work apps. 
  7. Tap Done.  
Install the Google Apps Device Policy app
This app allows your administrator to manage your device and control some settings. For example, your administrator might want you to set a screen lock on your device. 
  1. At the prompt, tap Next.
  2. If an old version of the app is already on the device, tap Update.
  3. Tap Installand thenNext.
  4. Choose an option:
    • (Recommended) To create a work profile on your device, tap Nextand thenAccept & continue.
    • (Not recommended) If you decide to not create a work profile, tap I don’t want a work profileand thenNext.
      If you choose this option, you’re prompted to activate the device admin app. Tap Activate this device admin appand thenEnforce. The app lets you find your device and change the ring volume.
  5. If prompted, tap Encryptand thenEncrypt Phoneand thenconfirm your PINand thenEncrypt Phone.
  6. If your administrator needs to approve your device, you see a notice on the device. Wait until you see the notice before you continue.
  7. Tap Next
  8. If your device doesn’t comply with your organization’s security policies, you need to update the device settings. Next to any policy that has an alert, tap the policy and follow the prompts. 
  9. Tap Next

Create a work profile

A work profile keeps your personal and work apps and data separate on a device. Creating a work profile is recommended so that your administrator doesn’t accidentally delete your personal apps or data from the device. 
My device has the Android Device Policy app "":
  1. At the prompt, tap Accept & continue.
  2. Tap Next and follow the prompts to set up your work profile. 
  3. If prompted to set a screen lock for your device, tap Start and follow the steps.
  4. Tap Installand thenNext to install work apps. 
  5. Tap Done

My device has the Google Apps Device Policy app "":

  1. At the prompt, tap Next.
  2. Tap Accept & continue.
  3. If prompted, tap Encryptand thenEncrypt Phoneand thenconfirm your PINand thenEncrypt Phone.
  4. If your administrator needs to approve your device, you see a notice on the device. Wait until you see the notice before you continue.
  5. Tap Next
  6. If your device doesn’t comply with your organization’s security policies, you need to update the device. Next to any policy that has an alert, tap the policy and follow the prompts. 
  7. Tap Next

Step 3: Start using your work apps

If you didn’t create a work profile, you can open an app and sign in using your Google Workspace account to access your work or school data. If you already use an app, such as Gmail, with your personal account, you can switch to your work or school account. For details, see Switch accounts

If you created a work profile on your device, work apps are marked with a Briefcase "". You might see work apps on your home screen. You can also access all work apps from your work profile. 

  1. To access all apps, swipe up.
  2. Tap Work.
  3. (Optional) To find and install more work apps, go to managed Google Play "".
    Note: Depending on your organization’s settings, you might not be able to install certain apps. For help, contact your administrator.

How your device is managed

Your administrator can set security policies on your device to protect data and make the device more secure. They can also erase work data from your device if you lose it. 

Depending on the level of device management that your administrator uses, you might need to install an app that enforces security policies on your device. For details, see About Android Device Policy

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