Respond to events

On this page

• Respond to an event
• Add a note to your response or propose a new time
• Set event notifications
• Remove event notifications

Respond to an event

Outlook: Accept a meeting invite

Calendar: Respond to events from Calendar or Gmail

Outlook 2016   Outlook 2013 Outlook 2010

When you get an invitation to an event, it appears on your calendar. Open the invitation email or the event on your calendar. Click Yes, No, or Maybe. If you click "Yes,” you can: Automatically update how you join the meeting. If you set your working location, your RSVP defaults to: Yes, in a meeting room, when you join from an office. Yes, joining virtually, when you join from another location. Manually update how you join the meeting. Click the Down arrow , then select your join method. Tip: To respond to the event from Gmail, open the email and next to Going?, click Yes, No, or Maybe.

Add a note to your response or propose a new time

Outlook: Propose new time

Calendar: Propose a new time or add a note

Outlook 2016, 2013, and 2010

You can propose a new time for the meeting or add a note to the event that guests can see. Propose a new time: On your calendar, click the event. Next to "Maybe," click the Up arrow  Propose a new time. Select a different time or day. Tip: You can also add a message to your proposed time. Click Send Proposal. Note: All guests can propose a new time, except for events with more than 200 guests or all-day events. See Manage large events in Calendar. Add a note: Click the event on your calendar. Next to "Maybe," click the Up arrow Add note. Enter your note. Tip: Next to “Going,” you can also choose your RSVP. Click Save.

Set event notifications

Outlook: Set default reminders in Settings

Calendar: Event notifications

Outlook 2016   Outlook 2013   Outlook 2010

You can get event notifications by email or as a pop-up reminder. In Calendar, click Settings Settings. On the left under General, click Event settings. Click Notifications and select an option: Off Desktop notifications Alerts (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box. (Optional) To manage your notifications, on the left, click your calendarGeneral notifications. Next to each option, click the Down arrow and select None or Email.

Remove event notifications

Outlook: Remove default reminders	Calendar: Remove event notifications
Outlook 2016 Outlook 2013 and 2010	You can remove email notifications for new, changed, and canceled events, and when guests respond to an event. On the left, point to your calendar and click More Settings and sharing. In the General notifications section, next to Email, click the Down arrow  and select None. (Optional) To add more notifications, repeat steps 2–4.

               

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