Switching to Calendar from Microsoft Outlook Calendar

4. Respond to events

In this section:

4.1 Respond to an event
4.2 Add a note to your response or propose a new time
4.3 Set event notifications
4.4 Remove event notifications

4.1 Respond to an event

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Outlook:
Accept a meeting invite

Calendar:
Respond to events from Calendar or Gmail

Accept a meeting invite in 2016 version

Outlook 2016
 

Accept a meeting in 2013 version

Outlook 2013


2010 event response menu

Outlook 2010

When you get an invitation to an event, it appears on your calendar.

  1. In the calendar grid, click the event.
  2. At the bottom next to Going?, click Yes, No, or Maybe.
Tip: To respond to the event from Gmail, open the email and next to Going?, click Yes, No, or Maybe
 

Respond to a calendar event

4.2 Add a note to your response or propose a new time

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Outlook:
Propose new time

Calendar:
Add note or propose a new time

Propose a new time in 2010 version

Outlook 2016, 2013, and 2010

You can propose a new time for the meeting or add a note to the event that guests can see.

  1. Click the event.
  2. In the bottom-right corner, click the Up arrow Up arrow and choose an option.
    • Add note—Enter your message, optionally change your event response, and click Send.
    • Propose a new time—On the left, choose the day and time, optionally add a message, and click Send proposal.

Note: All guests can propose a new time, except for events with more than 200 guests or all-day events. See Manage large events in Calendar.

Respond to a calendar event

4.3 Set event notifications

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Outlook:
Set default reminders in Settings

Calendar:
Event notifications

Set reminders in 2016 version

Outlook 2016
 

Set reminders in 2013 version

Outlook 2013
 

Set reminders in 2010 version

Outlook 2010

You can get event notifications by email or as a pop-up reminder.

  1. In Calendar, click Settings Settingsand thenSettings.
  2. On the left under General, click Event settings.
  3. Click Notifications and select an option:
    • Off
    • Desktop notifications
    • Alerts
  4. (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.
  5. (Optional) To manage your notifications, on the left, click your calendarand thenGeneral notifications.
  6. Next to each option, click the Down arrow Down arrow and select None or Email.

4.4 Remove event notifications

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Outlook:
Remove default reminders

Calendar:
Remove event notifications

End reminders in 2016 version

Outlook 2016


End reminders in 2013 version

Outlook 2013 and 2010

You can remove email notifications for new, changed, and canceled events, and when guests respond to an event.

  1. On the left, point to your calendar and click More Moreand thenSettings and sharing.
  2. In the General notifications section, next to Email, click the Down arrow Down Arrow and select None.
  3. (Optional) To add more notifications, repeat steps 2–4.

Manage event notifications

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