After you share Google Drive files or folders, you can work on them with teammates or even people outside of your company.
In this section, you learn how to:
On the web
Share a file or folder with specific people and set access levels:
- Select the file you want to share.
- Click Share or Share .
- Under "Share with people and groups," enter the email address you want to share with.
- Important: If you share with an email address that isn’t a Google Account, they can only view the file.
- To change what people can do to your doc, on the right, click the Down arrow Viewer, Commenter, or Editor.
- Choose to notify people.
- If you want to notify people that you shared a doc with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
- If you don't want to notify people, uncheck the box.
- Click Share or Send.
Share a link to a file or folder and set access levels:
- In Drive, right-click the file or folder you want to share and select Share .
Note: You can only share files that you own or have edit access to.
- (Optional) To specify what people can do with your file when you share it, under your organization name, click Change:
- To change the permission, at right, click the Down arrow and select Viewer, Commenter, or Editor.
- To allow sharing the link outside of your organization, next to your organization name, click the Down arrow Public.
Note: If you don't see this option, contact your G Suite administrator.
- Click Copy link.
- Click Done.
- Paste the link in an email, on a website, or wherever you need to share it.
See who a folder is shared with:
- In Google Drive, double-click the shared folder to open it.
- Hover over People to get a quick look at the folder sharing settings, including who owns the folder and permissions, such as View or Edit access.
Change permissions on a shared file or folder you own:
- In Drive, click a file or folder, then click Share .
- Click Advanced.
- Change permissions as desired.
- Click Save changes and click Done.
Delete a link to a file or folder you own:
On the web
You can keep track of changes to items created in or uploaded to Drive. You can also see specific information about your files and folders. To view the activity for a specific file or folder, select the file or folder and click Information .
See Drive activity on the Activity tab:
You can see changes to items in Drive, such as:
- Who uploaded, copied, moved, or removed the item.
- Who shared or unshared the item.
- Who commented in, edited, or renamed the item.
- People affected by the change.
See Drive activity on the Details tab:
- In Drive at the top of the Activity pane, click Details to see information and changes, such as:
- File type and owner.
- Folder size and number of items.
- Person who last modified, created, or opened the item.
- Click Edit to add a description of the item.
On the web
In Google Docs, Sheets, Slides, Forms, and Google Sites, you can work together in the same document in real time. Commenting on any file brings a conversation into context so you avoid back-and-forth email and lost time.
Just click New and select one of the file types below. Now all you need to do is share the file with your team to collaborate on a draft or key issue.
|Google Docs||Text documents||Proposals, reports, shared meeting notes|
|Google Sheets||Spreadsheets||Project plans, budget sheets|
|Google Slides||Presentations||Pitch decks, training modules, team presentations|
|Google Forms||Surveys||Customer satisfaction surveys, group polls|
|Google Drawings||Shapes, charts, and diagrams||Flowcharts, organizational charts, website wireframes, mind maps|
|Google Sites||Websites||Team sites, project sites, resume sites|