Share files and folders in Drive

 

On this page

• Share a file in Drive
• Share a link to a file in Drive
• Change permissions on your files in Drive
• Stop sharing your files in Drive

               

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Share a file in Drive

1. Select the file you want to share.
2. Click Share or Share .
3. Enter the email address or Google group you want to share with.
4. To decide what role people will have on your file, select Viewer, Commenter, or Editor.
5. If your account is eligible, you can add an expiration date for access.
6. Choose to notify people.
   • If you want to notify people that you shared an item with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
   • If you don't want to notify people, uncheck the box.
7. Click Send or Share.

Note: If visitor sharing is on for your organization, you can invite someone who doesn't have a Google Account to collaborate on your Google Drive files and folders. See Share documents with visitors.

Tip: If you're collaborating with a group of people on many files, you might want to set up a shared drive instead.

Share a link to a file in Drive

You can choose if your file should be available to anyone or restricted to only the people with access. If you allow access to anyone with the link, your folder won't restrict who can access it.

1. Select the file you want to share.
2. Click Share or Share .
3. Under “General access”, click the Down arrow .
4. Choose who can access the file.

5. To decide what role people will have with your file, select Viewer, Commenter, or Editor.
   • Learn more about how others view, comment, or edit files.
6. Click Done.

Learn more at the Drive Help Center.

Change permissions on your files in Drive

1. In Drive, click a file or folder, then click Share .
2. Change permissions as desired.
3. Click Save.

You can also make someone else the owner of your file.

 Stop sharing your files in Drive

1. Find the file or folder in Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Open or select the file or folder.
3. Click Share or Share .
4. Find the person you want to stop sharing with.
5. To the right of their name, click the Down arrow   Remove access.
6. Click Save.

Restrict access to files you own

1. Find the file or folder in Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Open or select the file or folder.
3. Click Share  or Share   Copy link .
4. Under “General access”,  click the Down arrow .
5. Select Restricted.
6. Click Done.

Learn more at the Drive Help Center

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