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Tips to sort & organize tasks

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Sort tasks by date

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If you add due dates for your tasks, you can easily sort them to see which items are coming due soon. Just sort your tasks by date.

Sort list by selecting it from the Tasks menu, then clicking More.

Learn how
  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks and then More More.
  3. Under "Sort by," click Date.
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Add a recurring task

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If you have a regular, recurring obligation, add a task that repeats. For example, you might need to send out a weekly read-out to your project team, or submit a monthly expense report. You can have a task repeat every day, week, month, or year.  

Learn how
  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks logo.
  3. Click an existing task or create a new task.
  4. To add a date and time, click Date/time.
  5. Next to “Date/time,” click Repeat .
  6. Under “Repeats every,” select day, week, month, or year.
  7. Under “Ends,” select an option to create a recurring task:
    • With no end date, select Never.
    • With a specific end date, select On, then choose a date.
    • That ends after a certain number of occurrences, select After, then select a number of occurrences.
  8. Click OK.
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Track multi-step tasks with subtasks

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If your task consists of several individual things that need to get done, add subtasks. Your subtasks appear indented beneath the main task, and you can check off each item as you get it done.

Add a task by selecting it from the Tasks menu.

Learn how

Choose an option:

  • Right-click a task and select Add a subtask.
  • Under the main task, add a new task and press Ctrl + ] (Windows) or Command + ] (Mac).
  • Next to the main task, click Edit "" and in the Add subtasks field, enter a task.

To un-indent a subtask, right-click the subtask and click Unindent. You can also click on the subtask and press Ctrl + [ (Windows) or Command + [ (Mac).

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Create separate lists to categorize tasks

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In addition to your default task list, you can create and name additional lists to categorize your tasks. For example, you might want to track personal tasks in a separate list from work tasks. Or track tasks from separate projects in their own list.

Create new list from the Tasks menu.

Learn how

Create and name a new list

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. At the top, click the Down arrow Drop down arrow.
  4. Click Create a new list.
  5. Enter a name.
  6. Click Done.

Switch between lists

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. At the top, click the Down arrow Drop down arrow.
  4. Click the list you want.

Move a task between lists

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. Point to the task you want to move.
  4. Next to the task name, click Open menu More.
  5. Click the list name you want to move the task to.

Delete a list

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. At the top, click the Down arrow Drop down arrow. Then, choose the list you want to delete.
  4. Next to "Add a task," click More More.
  5. Click Delete list.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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