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Let's start with creating task lists and tasks.
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In this section, you learn how to:
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2.1 Create a list
In Tasks, each task goes into a list. There's a default list that you can add tasks to, or you can create your own lists.
- At the top of the Tasks window, click the Down arrow
Create new list.
- Name the list and click Done.
2.2 Rename a list
- At the top of the Tasks window, click the Down arrow
and select a list.
- Click More
Rename list.
- Enter a new name and click Done.
2.3 Add tasks and sub-tasks
Add a task to a list:
- At the top of the Tasks window, click the Down arrow
and select the list you want to add the task to.
- Click Add a task.
- Enter a task. As you enter text, the task automatically saves.
Create a task from an email:
- Open Gmail and drag an email into the Tasks window. The task is the email subject.
- In the task, a link appears so you can easily reopen the message.
Create a subtask:
Choose an option:
- Right-click a task and select Add a subtask.
- Under the main task, add a new task and press Ctrl + ] (Windows) or Command + ] (Mac).
- Next to the main task, click Edit
and in the Add subtasks field, enter a task.
To un-indent a subtask, right-click the subtask and click Unindent. You can also click on the subtask and press Ctrl + [ (Windows) or Command + [ (Mac).
Note: As a member of a room in Google Chat, you can create and manage group tasks and assign tasks to other room members. To learn more, see Create and assign a task in a room.
2.4 Switch lists
At the top of the Tasks window, click the Down arrow and select a different list.
2.5 Delete a list
If you delete a list, it can’t be restored.
- At the top of the Tasks window, click the Down arrow
and select a list.
Note: You can’t delete the default task list but you can rename it.
- Click More
Delete list.
2.6 Use keyboard shortcuts
You can use keyboard shortcuts to add, edit, or delete tasks, and more. To see a list of shortcuts, click More Keyboard shortcuts.