Get started with Tasks

2. Create lists and tasks

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Let's start with creating task lists and tasks.
 

In this section, you learn how to:

2.1 Create a list
2.2 Rename a list
2.3 Add tasks and subtasks
2.4 Switch lists
2.5 Delete a list
2.6 Use keyboard shortcuts

2.1 Create a list

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In Tasks, each task goes into a list. There's a default list that you can add tasks to, or you can create your own lists.

  1. At the top of the Tasks window, click the Down arrow Drop down arrowand thenCreate new list.
  2. Name the list and click Done.

Create new list from the Tasks menu

2.2 Rename a list

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  1. At the top of the Tasks window, click the Down arrow Drop down arrow and select a list.
  2. Click More Moreand thenRename list.
  3. Enter a new name and click Done.

Rename list by selecting it from the Tasks menu, then clicking More

2.3 Add tasks and sub-tasks" "

Add a task to a list:

  1. At the top of the Tasks window, click the Down arrow Drop down arrow and select the list you want to add the task to.
  2. Click Add a task.
  3. Enter a task. As you enter text, the task automatically saves.

Add a task

Create a task from an email:

  1. Open Gmail and drag an email into the Tasks window. The task is the email subject.
  2. In the task, a link appears so you can easily reopen the message.

Move a conversation to create a task

Create a subtask:

Choose an option:

  • Right-click a task and select Add a subtask.
  • Under the main task, add a new task and press Ctrl + ] (Windows) or Command + ] (Mac).
  • Next to the main task, click Edit Edit and in the Add subtasks field, enter a task.

To un-indent a subtask, right-click the subtask and click Unindent. You can also click on the subtask and press Ctrl + [ (Windows) or Command + [ (Mac).

Add a task by selecting it from the Tasks menu

2.4 Switch lists" "

At the top of the Tasks window, click the Down arrow Drop down arrowand select a different list.

Create a subtask

2.5 Delete a list

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If you delete a list, it can’t be restored.

  1. At the top of the Tasks window, click the Down arrow Drop down arrow and select a list.

    Note: You can’t delete the default task list but you can rename it.

  2. Click More Moreand thenDelete list.

Delete list from the Tasks menu

2.6 Use keyboard shortcuts

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You can use keyboard shortcuts to add, edit, or delete tasks, and more. To see a list of shortcuts, click More Moreand thenKeyboard shortcuts.

Keyboard shortcuts from the Tasks menu

 

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