Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Create dynamic project plans with Sheets

3. Do more with Google Workspace

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Google Workspace is more powerful when you use the products together as a package. Here are some key ways to work faster and collaborate better on your project plan.

In this section, you learn how to:

3.1 Attach your project plan to team meetings
3.2 Present project plans in video meetings
3.3 Embed project plans on your team site
3.4 Access and edit on the go

3.1 Attach your project plan to team meetings

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Make sure everyone has the latest copy of the project plan before the meeting—attach your project plan to the Google Calendar meeting invitation. Team members, both onsite and remote, can access and update it in real time. You can even spend the first few minutes of the meeting getting status updates from everyone, and updating the project plan accordingly.

Attach your project plan to a Calendar invite:

  1. In Calendar, open your event.
  2. In the Event description field, click Add attachment"".
  3. Choose the project plan spreadsheet and click Select.
  4. Click Save.

Select the option to add an attachment from the bottom left

3.2 Present project plans in video meetings

Meeting organizers with Google Workspace for Education can prevent participants from sharing their screen. 

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Present your project plan during your team meetings so everyone, including remote members, are on the same page.

Present your project plan:

  1. In Drive, open your project plan.
  2. In Google Meet, click Present now and choose what to share:
    • Your entire screen
    • A window
  3. Select the window.
  4. Click Share.
  5. To stop presenting, click Stop presenting, or at the bottom corner, click You Are Presentingand thenStop presenting.

Present your entire screen or a window

3.3 Embed project plans on your team site

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Share a master copy of your project plan on your team website. Updates to the spreadsheet automatically appear on your website.

Embed your project plan on your team site:

  1. In Google Sites, open the page on your website where you want to embed the spreadsheet.
  2. At the top of the page, click Insertand thenSheets.
  3. Choose your project plan and click Insert.

Embed a spreadsheet in Sites

3.4 Access and edit on the go

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When you’re away from your desk, you can still view and edit your project plan on your phone or tablet. Just download the Sheets app. Any changes you make automatically sync to the web and to all your other devices, so you’re always up to date, everywhere.

On Android devices:

  1. Tap Google Play "".
  2. Find and install the Google Sheets app.

On Apple iOS devices:

  1. Tap the Apple App Store ios app store.
  2. Find and install the Google Sheets app.

Put Sheets on a mobile device

 


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

 

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