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Google Sheets cheat sheet

Create & collaborate with online spreadsheets to analyze data, create project plans, & more—all in your browser.


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Work with your data

1. Copy formatting from any text and apply it to another selection of text
2. Format data as currency, a percentage, change decimal places, and more
3. Add or edit cell borders
4. Merge cells
5. Change text alignment
6. Change how text wraps or rotate text
7. Add links, comments, charts, filters, or functions

Note: To improve compatibility with Microsoft Excel keyboard shortcuts, you can override browser shortcuts.

Add rows, columns, or cells

Add rows, columns, and cells:

  1. Select the row, column, or cell near where you want to add your new entry.
  2. Right-click the highlighted row, column, or celland thenInsertand thenchoose where to insert the new entry.

Delete, clear, or hide rows and columns:

  1. Right-click the row number or column letter.
  2. Click Delete, Clear, or Hide.

Delete cells:

  1. Select the cells.
  2. Right-clickand thenDelete cellsand thenShift left or Shift up.

Move rows or columns: Select the row number or column letter and drag it to a new location.

Move cells:

  1. Select the cells.
  2. Point your cursor to the top of the selected cells until a hand appears.
  3. Drag the cells to a new location.

Group rows or columns:

  1. Select the rows or columns. 
  2. Click Dataand thenGroup rows or Group columns.

Freeze header rows and columns: Keep a row or column in the same place as you scroll through your spreadsheet. On the menu bar, click Viewand thenFreeze and choose an option.

Share your spreadsheet

Click Share and choose what collaborators can do. They'll get an email notification, too.

  Share or unshare Edit content directly

Add comments


Collaborate with your team

  1. Chat with other people viewing the spreadsheet
  2. Open comments thread
  3. Share with your team
  4. Insert comments

Copy, email, or publish your spreadsheet

Make a copy—Create a duplicate of your spreadsheet. This is a great way to create templates.

Download as—Download your spreadsheet in other formats, such as Excel or PDF.

Email as attachment—Email a copy of your spreadsheet.

Version history—See all the changes you and others have made to the spreadsheet or revert to earlier versions.

Publish to the web—Publish a copy of your spreadsheet as a webpage or embed your spreadsheet in a website.

Work with functions

Your most important Excel functions exist in Sheets, too. Here’s a few of the things you can do.


Statistical   Returns the numerical average value in a dataset, ignoring text.


Statistical  Returns the average of a range that depends upon multiple criteria.


Lookup  Returns an element from a list of choices based on index.


Statistical  Returns the count of the number of numeric values in a dataset.


Statistical  Returns a conditional count across a range.


Date  Converts a provided year, month, and day into a date.


Text  Returns the position at which a string is first found within text.


Text  Extracts an aggregated value from a pivot table that corresponds to the specified row and column headings.


Logical  Returns one value if a logical expression is true and another if it is false.


Lookup  Returns the content of a cell, specified by row and column offset.


Math  Rounds a number down to the nearest integer that’s less than or equal to it.


Lookup  Looks through a row or column for a key and returns the value of the cell in a result range located in the same position as the search row or column.


Lookup  Returns the relative position of an item in a range that matches a specified value.


Statistical  Returns the maximum value in a numeric dataset.


Statistical  Returns the minimum value in a numeric dataset.


Date  Returns the current date and time as a date value.


Math  Rounds a number to a certain number of decimal places according to standard rules.


Math  Returns the sum of a series of numbers and/or cells.


Math  Returns a conditional sum across a range.


Date  Returns the current date as a date value.


Lookup  Searches down the first column of a range for a key and returns the value of a specified cell in the row found.

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