Best practices for Team Drives

Overview: What are Team Drives?

What are Team Drives?

Think of Team Drives as a space where teams can easily store, search, and access common files anywhere, from any device.

Unlike files in My Drive, files in a Team Drive belong to the team instead of an individual. Even if team members leave, the files stay put so you—and the rest of the team—can continue to access information and get work done.

Get the most out of Team Drives with these best practices and tips.

Important: Team Drives is only available with the G Suite Enterprise, Business, or Education editions. If you don't see Team Drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.

What you need:
10 minutes
Account G Suite account – Don't have one? Sign up.

Get Drive: Web (, or iOS

Table of contents

Section 1: When to use Team Drives

1.1 Differences between My Drive and Team Drives
1.2 When to use Team Drives
1.3 Common uses for Team Drives

Section 2: Move files to a Team Drive

2.1 Move files to a Team Drive

Section 3: Manage files in Team Drives

3.1 Set up a Team Drive
3.2 When to create files in My Drive instead of a Team Drive
3.3 Find files in a Team Drive

Section 4: Share Team Drive files

4.1 Set access levels for a Team Drive
4.2 Request access to a Team Drive
4.3 Share files with non-members
4.4 Restrict sharing
4.5 Track changes in a Team Drive

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