Best practices for shared drives

Overview: What are shared drives?

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Shared drives overviewThink of shared drives as a space where teams can easily store, search, and access common files anywhere, from any device.

Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if team members leave, the files stay put so you—and the rest of the team—can continue to access information and get work done.

Get the most out of shared drives with these best practices and tips.

Important: Shared drives are only available with the G Suite Enterprise, Business, or Education editions. If you don't see shared drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.

What you need:
10 minutes
Account G Suite account – Don't have one? Sign up.

Get Drive: Web (, or iOS

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Table of contents

Section 1: When to use shared drives

1.1 Differences between My Drive and shared drives
1.2 When to use shared drives
1.3 Common uses for shared drives

Section 2: Move files to a shared drive

2.1 Move files to a shared drive

Section 3: Manage files in shared drives

3.1 Set up a shared drive
3.2 When to create files in My Drive instead of a shared drive
3.3 Find files in a shared drive

Section 4: Share shared drive files

4.1 Set access levels for a shared drive
4.2 Request access to a shared drive
4.3 Share files with non-members
4.4 Restrict sharing
4.5 Track changes in a shared drive

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