Get started with shared drives

Overview: What can you do with shared drives?

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Shared drives overviewShared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Important: Shared drives are only available with the G Suite Enterprise, Business, or Education editions. If you don't see shared drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.

Not sure whether to use My Drive or a shared drive?

Ask yourself these questions:

  • Are the files of interest to most or all members of a particular project team?
  • Do the files share a consistent theme?

If you answered "yes" to both questions, creating a new shared drive is a good idea. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences between My Drive and shared drives.

What you need:
10 minutes
Account G Suite account

Don't have one? Sign up.

Get Drive: Web (drive.google.com)Android, or iOS

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Table of contents

Section 1: Set up a shared drive

1.1 Create a shared drive
1.2 Add members and set access levels
1.3 Change member access levels
1.4 Remove members

Section 2: Add files and folders

2.1 Create folders
2.2 Add and edit files

Section 3: Manage files and folders

3.1 Star important files
3.2 Move files
3.3 Delete or restore files
3.4 Search for files

Section 4: Share and collaborate

4.1 Share files
4.2 Unshare files
4.3 Protect files
4.4 See or email members

 
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