Got 5 mins? Help us with a quick survey about Google Workspace tasks.

Get started with Groups

Collaborate with your team in Groups

Want to use Google apps at work or school?  Sign up for a Google Workspace trial


Because you can use a single email address to reach everyone at once, it’s easy to send messages, send calendar invitations, and share documents with your entire team. Here are some of the top ways to use Groups with other Google Workspace products to collaborate better.

In this section, you learn how to:

Email a group


  1. In Gmail, on the left, click Compose "".
  2. Next to To, instead of adding each team member’s email address to your email, just enter the group’s email address.

Use group mail, such as for a Q&A forum.

Invite a group to a calendar event


  1. Go to Google Calendar.
  2. Create an event.
  3. On the Guests tab, go to Add guests and add a Google Group's mailing list.
  4. Click Save.
  5. Click Send to notify guests.

Add guests to an event.

Share Docs, Sheets, Slides, and Forms


You can share a Google file with a group—such as an online document, spreadsheet, or presentation.

  1. Create a file in Google Drive, or open an existing file.
  2. In the file, click Share.
  3. In the Invite people field, enter the group's address.
  4. Select the level of access you want to provide the group: Editor, Commenter, or Viewer.
  5. Click Send.

Click Share to open the window where you add people, then click Send.

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

Was this helpful?
How can we improve it?
Clear search
Close search
Google apps
Main menu
Search Help Center