Get started with Gmail

1. Create and send email

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Gmail

Learn the basics of creating, sending, viewing, and replying to email.
 

In this section:

1.1 Create and send email
1.2 See new email
1.3 Reply to email
1.4 Change recipients
1.5 Save and print attachments
1.6 Email without an internet connection
1.7 Turn your vacation responder on or off

1.1 Create and send email

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1 Open Gmail.
2 On the left, click Plus Compose.
3 (Optional) To change your window size, in the upper corner, click Maximize Expand or Exit full screen Exit full-screen.
4 Add recipients and a subject.
5 Enter your message. Email you start writing but don't send are automatically saved in Drafts on the left.
6 (Optional) Add attachments, such as Drive files Insert file using Drive or photos Insert image.
7 Click Send.

Tip: To cancel sending an email, at the bottom of the window, click Undo. This option appears briefly, but you can change how long it lasts. See Undo sending your mail.

Map of where in inbox and email to click to do numbered steps 1 through 7, above

Remove Minimize
Expand Maximize
Close Exit the screen
Shift + Expand Pop-out and resize
Exit full-screen Exit full screen

1.2 See new email

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Unread email are bold. To open an email, click it.

By default, replies to email are grouped into conversations. Keeping all email together in a thread makes it easier to keep track of them and saves space in your inbox.

If you prefer to separate your existing email from future email, you can turn off conversation view.

Open unread email
 

Turn off conversation view:

  1. In the top right, click Settings Settingsand thenSettings.
  2. In the General tab, scroll to Conversation View and select Conversation view off.
  3. At the bottom, click Save Changes.

To get more space for your email, you can close the left panel by clicking Menu Menu .

1.3 Reply to email

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1 To reply to a single email or the last email in a thread, click Reply Reply.
2 To reply to an email within a thread, click Reply Reply.
3 To forward a single email or the last email in a thread, click Forward Forward.
4 To forward an email within a thread, click More Moreand thenForward.
5 To see previous email in a thread, click Show trimmed content Show trimmed content.
6 To forward an entire conversation, at the top, click More Moreand thenForward all.
7 To use a Smart Reply, at the bottom of the email, click a suggested reply. You can then edit the email before sending it.

Map of where in Gmail to click to do numbered steps 1 through 7, above

You might see existing email at the top of your inbox with a suggestion to reply or follow up. To hide these suggestions, click Settings Settingsand thenSettings, go to Nudges and uncheck the boxes.

1.4 Change recipients

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Add and remove recipients:

  1. From an open email, click a recipient’s address.
  2. To add more recipients, type their email addresses.
  3. To remove recipients, next to their email address, click Remove Close.

Change an email subject:

  1. Next to Type of response Reply, click the Down arrow Drop down arrowand thenEdit subject.
  2. Enter a new subject.
Edit recipients and subject fields

1.5 Save and print attachments

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When someone sends you an attachment, such as a photo or document, you see a preview of the attachment in the email.

  • See a full-screen view and print: Click the attachment to open a full-screen view. To print, click Print Print Icon.
  • Download an image or save it to Drive: Point to the preview and click Download Downloador Save to Drive Drive File Stream.

You can quickly add images and attachments to your email by dragging them from your desktop to your Gmail compose window, or drag pictures and attachments from your email to your desktop if you want to download them.

Learn more about Gmail attachments.

Save attachment options highlighted

1.6 Email without an internet connection

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Chrome Browser only

Use Gmail offline to read, respond to, and search your Gmail messages when you aren't connected to the internet. Any email you write, archive, label, or delete while you're offline will be sent or moved when you’re back online.

When you enable Gmail offline on a device, your messages sync with the browser's storage on the computer you're using. Enable Gmail offline on each device for which you want offline access.

Enable Gmail offline:

  1. In the top right, click Settings Settingsand thenSettings.
  2. Go to the Offline tab and check the Enable offline mail box.

    Note: If you don't see the Offline option, it might not be enabled for your organization. See your G Suite admin.

  3. (Optional) Next to Sync settings, choose how many days of email you want to store offline.
  4. Next to Security, choose whether to keep or remove offline data on your device.
    If you don’t see this option, it might be set by your G Suite administrator.
  5. Click Save Changes.
Read, write, and search emails offline

1.7 Turn your vacation responder on or off

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  1. In Gmail in the top right, click Settings Settingsand thenSettings.
  2. Scroll down to Vacation responder and select Vacation responder on or Vacation responder off.
  3. If you turned on the vacation responder, enter the dates you're away and add a message. Then, select who should get a response.
  4. At the bottom, click Save Changes.
Set a vacation responder
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