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Manage someone's calendar

Google Workspace Sync for Microsoft Outlook

If you use Google Workspace Sync for Microsoft Outlook (GWSMO), you can open someone else's Google Calendar from your profile and manage events on their behalf.

Set up calendar delegation

  1. Set up a delegate account. Go to Set up delegation.
  2. Make sure the person delegating their account grants you permission to change their Calendar. Go to Delegate your calendar.

Now, you can create events in the other person's Calendar and accept or decline invitations. If you're working in the other person's primary calendar, they appear as the organizer of any invitations you send.

Respond to events without email access

If the other person delegates access to their calendar but not their mail, avoid responding to invitations on their behalf using email notifications. Doing so:

  • Creates the event on your own Calendar, not the other person's Calendar.
  • Sends the other person an email accepting or denying the invitation, not the event organizer (if the invite came from someone outside Google Workspace).

To respond to invitations on behalf of the other person, do so from their Calendar, instead.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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