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Set up delegation

Google Workspace Sync for Microsoft Outlook

If you use Google Workspace Sync for Microsoft Outlook (GWSMO), you can manage another person's Gmail or Google Calendar (such as your manager) from Outlook.

Before you begin

Make sure the other person has granted you access to their Gmail account and Calendar. For details, go to Delegate access to your mail or calendar.

Step 1: Set up delegate accounts

  1. From the Windows Start menu, click Google Workspace Syncand thenAdd account for delegation.
  2. Select your profile.
  3. For Delegate Email, enter the other person's email address (don't use an alias).
  4. Click OK.
  5. If you're accessing the other person's calendar, set up your calendar to receive their event notifications in your Gmail (step 2).
  6. (Optional) If you've been granted access to the other person's calendar but not their email, set up your Gmail settings to send mail from the other person's address (step 3).

Step 2: Set up Calendar notifications

  1. Sign in to Google Calendar.
  2. Click Settingsand thenSettings.
  3. Select the other person's calendar.
  4. For Other notifications, select E-mail for each type of notification you want to receive.

Step 3: Send mail from another address

Skip this step if you have access to the other person's email.

  1. Sign in to Gmail.
  2. Click Settingsand thenSee all settings.
  3. Click Accounts.
  4. For Send mail as, click Add another email address and enter:
    1. Name—The other person's name
    2. Email address—The other person's email address
  5. Click Next Stepand thenSend Verification.

    An email is sent to the other person requesting their approval.

Next steps

You can now begin sending mail and administering calendar events on behalf of the other person. For details, go to:

Related topic

Delegate & collaborate on email

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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