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Bring your best ideas to life with Gemini for Google Workspace. Get tips & real-life use cases for using gen AI at work.

Use Gemini for human resources

Gemini for Google Workspace productivity guide

You can use this feature only if your organization supports it. For help, contact your administrator.

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Before you use Gemini for Google Workspace

  • Gemini feature suggestions don’t represent Google’s views, and should not be attributed to Google.
  • Don’t rely on Gemini features as medical, legal, financial, or other professional advice.
  • Gemini features may suggest inaccurate or inappropriate information. Your feedback makes Gemini more helpful and safe.
  • Enterprise end users can submit feedback to Google Workspace regarding their experience using generative AI features. End users are informed before submitting the feedback that feedback data should not contain personal, sensitive, or confidential information and may be read by humans.

Using this guide

In this guide, you'll use Gemini for Google Workspace in Google Docs, Gmail, Sheets, or Slides. We'll give you visual cues on how to do this, but for details, refer to our cheat sheet.

Gemini cheat sheet  Tips for writing prompts

When you're ready, see below for examples of how to make the most of Gemini in your job role.

Tip: If you don't like Gemini's first suggestion for any given prompt, ask it to try again before inserting its suggestion.

To use Gemini for Google Workspace, your Google account language must be set to an English dialect. Learn how

Recruit & hire for a job opening

Gemini for Google Workspace can help with your entire hiring pipeline, from advertising and recruiting for the position, through actual interviews.

1. Draft the job description

Use Gemini to draft a job description from scratch. Gemini can do this based on just the job title. Using the draft as a starting point, collaborate with your hiring team in Docs to refine and finalize the description.

Setup:

In a Google Doc, use Help me Write  to write new text.

Open cheatsheet

Prompt:

"Write a job description for a [job title], including the required skills and experience, as well as a summary of [company name] and the position."

Examples of the job title might be "Senior Product Manager" or "Regional Sales Representative."

2. Draft the job posting

Based on your job description, ask Gemini to draft 2 versions of a job posting, along with 3 hashtags, targeting the ideal candidate for the position. Refine the job post as you like, then post it to your favorite job listing site.

Setup:

In your Google Doc, select the job description. Then use Help me Write  to enter a prompt asking Gemini about the selection.

Prompt:

"Using this job description, provide 2 options for a job post directed at [target audience]. Include 3 hashtags for each option."

Examples of the target audience might be "mid-level manager" or "someone with international experience."

 3. Send an outreach email to a candidate

Use Gemini to draft personalized emails to candidates you'd like to recruit for the position. Gemini can get started based on just the job title. For a personal touch, ask it to mention a specific project or achievement listed on the candidate's resume or public profile.

Setup:

In a Gmail compose window use Help me Write  to write a new email.

Open cheatsheet

Prompt:

"Write an email to a job candidate about a job opening for [insert job title]. Mention something about [specific project or achievement]."

To find a specific project or achievement for that candidate, refer to their resume or public job profile.

4. Prepare interview questions

Gemini can also help prepare interview questions for your candidate, giving you ideas so you don't have to start from scratch. It can do this based on the job title, even tailoring questions for specific audience, such as a VP, manager, or individual contributor. 

Setup:

In a Google Doc, use Help me Write  to write new text.

Open cheatsheet

Prompt:

"Create a list of interview questions for the job role [job role]. Tailor the questions for a [audience]."

Examples of audience might be "VP," "CFO," "individual contributor," or "manager."

 5. Track your interview pipeline

Use Gemini in Sheets to quickly create a table where your team can track, monitor, and report on the status of interview candidates—all in one central spreadsheet.

Setup:

In a blank Google Sheet, use Help me organize  to build a new table.

Open cheatsheet

Prompt:

"Create a table for tracking interview candidates for a job position we're trying to fill."

Onboard new employees

Draft an onboarding checklist

Use AI to draft a checklist of tasks for new employees who are hired into a specific position. Gemini for Google Workspace can give you an initial draft that you can then refine.

Setup:

In a blank Google Sheet, use Help me organize  to build a new table.

Open cheatsheet

Prompt:

"Create an onboarding checklist for new employees hired into a [insert job role]."

Examples of the job role might be "Senior Product Manager" or "Regional Sales Representative."

Create artwork for training materials

In Slides, use Gemini for Google Workspace to create professional and engaging artwork for new employee training. Ask for any of a variety of styles, such as photography, watercolor, or sketch.

Setup:

In Google Slides, use Create image  to generate new artwork.

Open cheatsheet

Prompt:

"A group of excited people starting at a new company.”

For Style, choose Watercolor." 

Rewrite training content with a spin

Use Gemini for Google Workspace to create a more engaging training experience for new employees, such as by rewriting your training content with a story-telling tone. 

Setup:

 In a Google Doc, insert and select your training content. Then use Help me Write  to enter a prompt asking Gemini about the selection.

Open cheatsheet

Prompt:

"Rewrite this training course as though you are telling a story."

Speed up writing employee communications

Gemini for Google Workspace can help write detailed descriptions of complex company policies, announcements, or positions on important issues. Here are just a few ideas.

Email the company about a new VP

Email the company about a new VP and their plans for the future. Gemini can start from scratch, based on just the name of the department the VP will head up. Use the draft as a starting point, then add or replace details as necessary.

Setup:

In a Gmail compose window use Help me Write  to write a new email.

Open cheatsheet

Prompt:

"Write an email notifying the entire company of a new VP who will be managing the [department name]. Include information about the VP's background and experience, as well as their plans for the department."

Draft company policies

Use AI to help draft detailed descriptions of a company policy, such as return-to-office guidelines. Ask Gemini to use a specific tone, such as inclusive or understanding.

Setup:

In a Google Doc, use Help me Write  to write new text.

Open cheatsheet

Prompt:

"Write out a detailed plan for employees returning to the office. Use an understanding tone. Ask the employees to reach out to HR with any questions."

Summarize complex benefits information

Gemini can help you write an easy-to-understand summary of complex information about company's benefits, such as health insurance, retirement savings, or paid time off.

Setup:

In a Google Doc, insert and then select the information you want to summarize. Then use Help me Write  to enter a prompt asking Gemini about the selection.

Prompt:

"This information about [complex topic] is long and difficult for employees to read. Rewrite this document to make it more casual. Use shorter sentences and paragraphs that include bullet points to highlight key points."

Examples of complex topic might be "open enrollment," "health insurance benefits," "retirement savings," or "paid time off."


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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