Outlook Notes

With Google Apps Sync for Microsoft Outlook® (GASMO), you can keep using Outlook's Notes feature to jot down things you want to remember on colored sticky notes. And if you use Outlook on other computers, you can access your notes there, too. This is because your notes in Outlook are synchronized with your Google Drive account in the cloud, which in turn syncs them with any other device where you open the same Outlook profile.

Here's how synchronization works:

  • Notes folder is synced. Place all notes you want to sync somewhere within your Outlook Notes folder (or in a subfolder of Notes). Notes placed elsewhere, such as in a mail folder, don't sync to Google Drive or any of your other Outlook clients.

    Removing a note from the Notes folder—either by deleting it or moving it to a mail folder—also removes it from Google Drive and your other Outlook clients. Moving a subfolder from an non-Notes branch back to the Notes sub-tree creates a new folder in Drive, but its content is not synced.
  • Leave Docs as private, plain-text. Each note that syncs with Google Apps appears as a plain-text file in Google Drive that only you can view. If you use Google Drive to share this file with others or convert it to a web-based Google document format (such as Docs, Sheets, or Slides), the note no longer syncs with Outlook and is removed from all your Outlook clients. Learn more
  • Outlook folders appear as folders in Google Drive. A Notes folder created in Outlook appears as a folder in Google Drive, and vice versa. However, a folder must have at least one note in it (or folder containing a note) to also synchronize with other Outlook clients.
  • Deleting a folder from Notes removes the corresponding folder from Google Drive—unless the folder contains items that don't sync with Outlook, like a Google spreadsheet. In that case, the folder remains in Drive, but doesn't appear as a folder in Outlook. If you recover a Notes folder from the Deleted Items folder in Outlook, the folder will show as both a new object and in the Trash in Drive following a sync.
  • Categories aren't synced. You can assign color categories to your notes in Outlook. But the categories don't sync with Google Drive and therefore don't appear on other Outlook clients.
  • Moving a Note from the Deleted Items folder doesn't remove the item from Trash in Drive. If you remove a Note from Trash in Drive, the Note will appear in Outlook after resync but an unsynced copy of the Note remains in Outlook's Deleted Items folder until you decide to manually move it or permanently delete it.


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