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Manage your Google Workspace storage

This article is for Google Workspace customers. To free up storage for your personal Google account (ends in gmail.com), see Manage files in your Google Drive storage.
Your storage is shared across Google Drive, Gmail, and Google Photos. Follow the instructions below to delete files before you reach your storage limit.
To see how much space you have left, on a computer, go to https://drive.google.com/drive/quota

How to clear space

Clear space in Google Drive, Gmail, and Google Photos to make room for new items.

To delete your Google Drive files, move them to the trash. Files in trash will be automatically deleted after 30 days. You can restore files from your trash before the 30-day time window. You can also permanently delete them to empty your trash. If you delete, restore, or permanently delete multiple files or folders at once, it might take time for you to notice the changes.

Delete files by size in Google Drive
  1. Use a computer to see your files listed from largest to smallest.
  2. Put files you don't want in your Trash, then permanently delete them.

Tip: Within 24 hours, deleted items will show in the available space in your Google Drive account.

Permanently delete large emails in Gmail
  1. In the Search box, type has:attachment larger:10M.

  2. Click Search Search.
    Note: Replace "10" with a higher number to delete larger files.

  3. Select the emails you don't need, then click Delete Delete.
  4. On the left side of the page, click Menu Menuand then Trash.
  5. At the top, click Empty trash now.

Permanently delete emails in your Spam folder
  1. On the left, click Spam. If you don't see Spam, click More.
  2. At the top, click Delete all spam messages now. Or, select specific emails, then click Delete forever.
For other ways to search for email, learn about Gmail search operators.
Move photos & videos to Trash
  1. On your computer, go to photos.google.com.
  2. Point to an item you want to move to Trash.
  3. At the top left, click Select Select.
  4. At the top right, click Delete Delete and then Move to trash.
Remove hidden data from apps in Google Drive
  1. On your computer, go to drive.google.com.
  2. Click Settings Settings and then Settings.
  3. On the left, click Manage apps.
  4. If there's hidden data, you can find the amount under the app's description.
  5. To delete this data, click Options and then Delete hidden app data.

Items that use storage space

Google Drive
Important: As of June 1, 2021, newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files count toward storage. Files that already exist don't count toward storage unless they're modified on or after June 1, 2021. For Google Workspace and G Suite editions, this change goes into effect on February 1, 2022.

Items in your My Drive that you own take up space. Also, items you add to shared folders of others take up space. In addition, items in shared folders in your domain count against your pooled storage.

Items in your Trash take up space. Learn how to empty your trash.

 
Meet recordings in Drive
Recordings are saved to the meeting organizer’s Meet Recordings folder in My Drive. To record and save recordings to Drive, both the user and the organization must have enough available storage space in Drive. If the organizer has exceeded their Drive storage quota, then you will not be able to start any meeting recordings until they free up space or buy more storage. For more information, see Record a video meeting.
 
Gmail
Messages and attachments, like items in your Spam and Trash folders, take up space.
Google Photos
  • Photos and videos backed up in Original quality take up space.
  • Photos and videos backed up in High quality (now named Storage saver) or Express quality after June 1, 2021. Any photos or videos you backed up in High quality or Express quality before June 1, 2021 will not count toward your Google Account storage. Learn more about Photos backup options.
Storage differences in Google Drive

Items in Google Drive for your computer take up a different amount of space than the same items at drive.google.com.

  • Items in your Trash take up space in Google Drive, but aren't synced to your computer.
  • Shared items will take up space on your computer, but not Google Drive.
  • Items that are in multiple folders will be synced to all folders on your computer, taking up more space.
  • If you only sync some folders to your computer, the storage on your computer will be less than what is shown on Google Drive.
  • Your computer may show a slightly different file size than drive.google.com because of Mac or PC requirements.

Items that don't use storage space

Google Drive
  • Google Docs, Sheets, Slides, Forms, Jamboard, and Drawings files you created before June 1, 2021, and haven't edited after that date.
  • Files shared with you.
  • Files in shared drives outside your domain.
  • Files in shared drives you don't own.
Google Photos
Photos and videos backed up in Storage saver quality or Express quality before June 1, 2021 don't use space.
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