Supported editions for this feature: Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; G Suite Business. Compare your edition
You can automatically release booked meeting rooms when all but one person declines the meeting in Google Calendar. You can also customize releases and only exclude certain rooms and users from release. When a room is released, the meeting organizer receives an email notification.
Tip: Use the Room Insights Dashboard to help you analyze room releases for your organization. With this dashboard, you can see the total number of released room hours, rebooked hours, and unreleased hours. Learn more
Turn room releases on or off
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
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Go to Menu
Directory > Buildings and resources > Room settings.
Requires having the Calendar privilege.
- For Rooms are released for declined events, click On or Off.
- Click Save.
Exclude rooms or user groups from room releases
Fix unwanted room releases
You can reduce unwanted room releases with room and organizer exceptions. Google Calendar includes logic to help, but your choice of rooms and user groups are critical.
