See how rooms and resources are used

View room and resource use in one quick and easy glance. The Room Insights Dashboard gives you metrics to analyze how your organization uses space. Use this information for planning to help save time and reduce costs. 

Insights you get from the dashboard 

The dashboard helps answer question such as: 

  • What are your most popular rooms?
  • Are your rooms under-utilized or over-utilized?
  • Which room sizes are most popular?
  • What equipment drives room use? 
  • What are the best times to schedule repairs and maintenance work?

Before you begin

Set time zones

There are 2 ways to update the time zone for your resources; in bulk using and API, or one by one in Google Calendar. 

Use the API for bulk updates 

For details, see Calendar API.

Set individually in the Google Calendar 

You must be signed in as a Super administrator for this task. 

  1. Sign in with your G Suite administrator account and open Google Calendar
  2. In the left side bar, point to Add a coworker’s calendar.
  3. Click Add  Add  and then Browse resources.
  4. Next to the resource you want to add, click the Down arrow Down Arrow and check the box. The resource now appears in your Settings for my calendars list.
  5. From Settings for my calendar, click the resource to open the settings options.
  6. In Calendar settings under Time zone, click the Down arrow Down Arrow and select the correct time zone from the list.

Go to your Dashboard

To view the Room Insights Dashboard, you need Room insights privileges.  

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Buildings and resources and then Room insights.

    To see Buildings and resources, you might have to click More controls at the bottom.

    Requires having the Service Settings administrator privilege with the Room insights custom role.

  3. Click Open Room insights

Change dashboard scope and timeframe 

You can set a filter on the dashboard to view a particular room, building, floor, capacity, or feature. You can also change the time period that appears. For example, set a weekday filter to see data for the days of the week and not for Saturday and Sunday.

The filter and date range controls is shown at the top of the dashboard. The date range is on the far right and the dashboard filter is on the left.  

To set a filter, click Add a filter Add , make your selections, and click Apply. Your changes are shown immediately.  

To adjust the date range, click the existing date range to open the controls. Once you've selected a new date range, click Apply to update your report.

Related links

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