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Manage your Team Drive users and activity

As a G Suite administrator, you can manage the Team Drives in your organization, and the members of a Team Drive. You can also migrate folders to a Team Drive, and perform other functions.

Note: Team Drives is turned off by default. See the following instructions to turn on Team Drives for your domain, or for specific organizational units.

Turn on Team Drive creation

You can turn on a user’s ability to create new Team Drives for specific organizational units, such as a sales department or regional office. 

After Team Drives is enabled, any user in that organizational unit can create a Team Drive. 

Important notes

  • Wait for up to an hour after turning on Team Drives for changes to be applied. Clicking the Create button before then may result in an error.  If this occurs, please wait and try again later.
  • Team Drives creation will be automatically enabled for all users no earlier than January 1, 2018.
  • When Team Drives creation is disabled for an organizational unit, users in that organization can’t create new Team Drives, but they can be added to other Team Drives both within and outside of your domain.
  • All Team Drives in a domain will be set to the domain's top-level organization settings. 
    • For example, if external sharing is disabled for the user's organization unit, but allowed at the top-level domain, the user will be able to share documents in Team Drives with people outside the company.

Instructions

  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.

  3. Make sure that Drive is turned on for your organization.

  4. Select Sharing settings.

  5. Select the desired organizational unit. Otherwise, your settings apply to your entire organization.

  6. Under Team Drive creation, deselect the option to Prevent users in <your-domain> from creating new Team Drives until <date>.
  7. Click Save.
  8. Wait for up to an hour after turning on Team Drives for changes to be applied. Clicking the Create button before then may result in an error.  If this occurs, please wait and try again later.

Set file sharing permissions

Set the file sharing permissions for your organization

As a G Suite administrator, you can control if users can share files outside of your organization. See set the file sharing permissions for your organization
Note: All Team Drives in a domain use the domain's top-level organization settings. For example, if external sharing is disabled for the user's organization unit, but allowed at the top-level domain, the user will be able to share documents in Team Drives with people outside the company.

Share all files and folders in a Team Drive

Add members to a Team Drive to share all of the files and folders in the Team Drive.

See Share files from Team Drives for more information.

Share a specific file

Team Drive members can also share specific files with people who are not members of the Team Drive.

See Share files from Team Drives for more information.

Manage Team Drives and membership

As a G Suite administrator, you can view and manage the Team Drives in your organization.
  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.

  3. Make sure that Drive is turned on for your organization.

  4. Select Manage Team Drives.

  5. Click Filter Filter to select a filter option, such as Team Drives with no members.
  6. Change Team Drive membership.
    1. Click a Team Drive name.
    2. Next to a user, click the Down arrow Down Arrow to change their access level or remove them from the Team Drive.
    3. To add new members:
      1. Click Add Members.
      2. Enter the names or email addresses of the people you want to invite.
      3. Use the optional settings:
        • Select an access setting. By default, members can upload, edit, delete files, and invite other members.
        • Enter a custom message for the email notification.
        • Select Skip sending notifications—New members won’t receive a welcome message and link to open the Team Drive.
      4. Click Send.
    4. Click Done.

Manage a user's Team Drives

As a G Suite administrator, you can view the members and their access in Team Drives.
  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Users.
  3. Select a username.
  4. Click Team Drives.
    You can view the Team Drives to that the user belongs.
  5. Select a Team Drive to add or remove members.

View activity in a Team Drive

Manage and access Team Drive files using Google Vault 

Users with Vault privileges can search, export, set retention policies, and place legal holds on files in your organization’s Team Drives using Google Vault. 
Learn more

Note:  See also Migrate content to a Team Drive.

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