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Manage your Team Drive users and activity

As a G Suite administrator, you can manage the Team Drives in your organization, and the members of a Team Drive. You can also migrate folders to a Team Drive, and perform other functions.

Notes

  • Team Drives is turned off by default. See the following instructions to turn on Team Drives for your domain, or for specific organizational units.
  • As a G Suite administrator, you can also control if users can share files outside of your organization. Learn more

Turn on Team Drive creation

You can turn on a user’s ability to create new Team Drives for specific organizational units, such as a sales department or regional office. 

Important notes

  • Wait for up to an hour after turning on Team Drives for changes to be applied. Clicking the Create button before then may result in an error.  If this occurs, please wait and try again later.
  • Team Drives creation will be automatically enabled for all users no earlier than January 1, 2018.
  • When Team Drives creation is disabled for an organizational unit, users in that organization can’t create new Team Drives, but they can be added to other Team Drives both within and outside of your domain.

Instructions

  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.

  3. Make sure that Drive is turned on for your organization.

  4. Select Sharing settings.

  5. Select the desired organizational unit. Otherwise, your settings apply to your entire organization.

  6. Under Team Drive creation, deselect the option to Prevent users in <your-domain> from creating new Team Drives until <date>.
  7. Click Save.
  8. Wait for up to an hour after turning on Team Drives for changes to be applied. Clicking the Create button before then may result in an error.  If this occurs, please wait and try again later.

Manage the Team Drives in your organization

As a G Suite administrator, you can view and manage the Team Drives in your organization.
  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.

  3. Make sure that Drive is turned on for your organization.

  4. Select Manage Team Drives.

  5. Click a Team Drive name.
  6. To the right of the user, click the Down arrow Down Arrow and select the access setting to change their access level or remove them from the Team Drive.
  7. Add new members:
    1. Click Add Members.
    2. Enter the names or email addresses of the people you want to invite.
    3. Use the optional settings:
      • Select an access setting. By default, members can upload, edit, delete files, and invite other members.
      • Enter a custom message for the email notification.
      • Select Skip sending notifications—New members won’t receive a welcome message and link to open the Team Drive.
    4. Click Send.
  8. Click Done.

Manage a user's Team Drives

As a G Suite administrator, you can view the members and their access in Team Drives.
  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Users.
  3. Select a username.
  4. Click Team Drives.
    You can view the Team Drives to that the user belongs.
  5. Select a Team Drive to add or remove members.

View activity in a Team Drive

Migrate My Drive folders to Team Drives folders

G suite administrators and delegated administrators can migrate existing My Drive folders to Team Drives to help users adopt Team Drives.
  1. Ask your users to give your administrator account view access or higher to the existing folders.
  2. Ask your users to add you as a member of the Team Drive where the folders will be moved. You must have edit or full access.
  3. In a web browser, open drive.google.com and confirm that you’re signed in to your administrator account (in the top-right corner, click the account profile picture). Sign out and sign back in to your administrator account, if necessary. 
  4. In the browser window, expand the My Drive and Team Drives folders to display the My Drive folders you want to move, and the Team Drive folders where you will move them. 
  5. From My Drive, drag the folders to a designated Team Drive folder. 
  6. Accept the confirmation message to begin the migration process.

​Notes:

  • Any content owned by someone in a different domain is not moved. The content remains in the original My Drive location. 
  • This process creates a copy of the folder structure in the destination Team Drive. Users should update any direct links to the original folders.
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