3. Deploy Meet in your company

Prepare a deployment plan to ensure a successful experience for your users. In addition to turning on Meet, make sure that your network has sufficient bandwidth and the correct configurations to manage video meetings.

Step 1: Prepare your network

Make sure your network has sufficient bandwidth and the correct configurations to support video meetings.

More information

Step 2: Prepare your support team

Train your support team to use Meet: 

  1. Troubleshoot issues with video meetings and meeting rooms.
  2. Provide information when contacting G Suite support.

More information

Step 3: Inform your users
Let your users know that change is coming. For example, send them an email.

Sample email

If you'd like to notify your users about Meet, you can customize the template below and send it out as an email.

Modify or delete all sections in red, as appropriate for your domain.

Hello ${user},

We’re excited to announce Hangouts Meet, a new way to create video meetings, at any time and on any device.

What is Hangouts Meet?

Meet is a video meeting option built from the ground up for businesses and schools, allowing teams and groups to quickly communicate using any device from anywhere. Share your screen or invite people outside your organization.  

For example, you can start a video meeting on your computer, and continue the conversation on your mobile phone or tablet. You can also start a video meeting from Google Calendar, a Chrome desktop web browser, or your mobile device.  

How do I get started?

Meet is already enabled. To get started:

  1. Go to https://meet.google.com and select a scheduled meeting.
  2. Install the mobile apps and select a meeting or start a new one.
  3. Invite other or share your screen. 

Where can I get more information?

Visit the Meet Learning Center and Help Center.

- {Name}, Your G Suite administrator

Step 4: Train your users

Unlock the power and ease of Meet video meetings using the Learning Center tutorials, Meet Help Center, and other training material.

Video introduction

Watch this short video to understand how to use Meet to hold video meetings with people inside or outside your organization. You can join from a computer or mobile device, or from a conference room.

How to use the new Hangouts Experience

Learning Center tutorials

Use the Learning Center tutorials to get started and for quick tips.

In-app tutorials

Use the interactive G Suite Training G Suite Training  tutorials available in any Meet window to learn how to use Meet. 

For example:

  1. Go to Introduction to Meet to get started.
  2. Install the Chrome extension, if necessary.
  3. After the extension is installed, click G Suite Training G Suite Training in the top right corner of the Meet home screen.
  4. Select a topic or search for answers to your questions.

Help Center

Use the Meet Help Center for complete information about scheduling, starting, and joining video meetings.

Step 5: Set up video meeting rooms

Create a video meeting rooms where groups can join video meetings.

Use posters, emails, or other communication to let people know where they can join video meetings.

More information

Step 6: Turn on Meet

When your users, support team, and network are ready, turn Meet on using the G Suite Admin console.

More information

Step 7: Gather feedback

Users can provide feedback after video meeting to help us improve Meet. 

You should also continue to gather video meeting usage data and adjust your network's bandwidth as Meet usage grows.

More information

Step 8: Get Help

The Meet Help Center has answers to many questions.

Contact G Suite support for answers and more help.

More information

Rollout tips

After you turn on Meet:

  • Everyone in your organization can create and join Meet video meetings.
  • New Calendar events created by the affected users include a video meeting link. 
  • Events created by G Suite Enterprise users also include a dial-in number.
  • Anyone inside your domain or included in a Calendar event can join the Meet video meeting. People outside your domain that weren’t added to Calendar event can request to join.
  • On a web browser, users can go to https://meet.google.com/ to start and join meetings, or use the mobile app.
  • Users can join both classic Hangouts and Meet video meetings from a Chrome device for meetings. 


  • Previously scheduled Calendar events using Hangouts will still use classic Hangouts video meetings.
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